Administrative Assistant II

Administrative Assistant II - CAI008D
Company : Advisian
Primary Location : EGY-CAI-Cairo
Job : Administrative Support
Schedule : Full-time
Employment Type : Employee
Job Level : Experienced
Job Posting : Sep ‎20, ‎2023
Unposting Date : Oct ‎20, ‎2023
Reporting Manager Title : Country Manager
:

‎51,000 people. ‎49 countries. Over ‎120 office locations.
We 're not just engineers. We're a global team of data scientists,
consultants, construction workers and innovators all working to create a
better tomorrow. Every day, we help customers in energy, chemicals and
resources get one step closer to solving our planet's toughest issues. Climate
change. The energy transition. Digital transformation. And how we can deliver
a more sustainable world.?
Whatever your ambition, there 's a path for you here. And there's no barrier
to your potential career success. For more information, visit __Worley.com
Job Title: Administrative Assistant
Job Type: Full ‐time
Business Unit: Advisian
Position reports to: Country Manager - Environment & Society
Job Description:

Document Management

• Prepare and distribute correspondence and program documentation.


• Receipt and distribute group documentation.


• Set up and maintain group files.

Administration support

• Prepare expense reports and purchase orders.


• Arrange meetings, including organizing equipment requirements, ordering of food and beverages.


• Support the administration teams of other customer sector groups.

Correspondence
* Secretarial/administrative support.
* Typing of correspondence for internal and external clients.
* Typing of memos, letters, faxes and proposals.

Quality Assurance

• Quality Assurance - Responsible for working within the provisions and guidelines of the Quality Assurance system relevant to the Procurement group.


• Safety - Responsible for personal safety safe working practices for the BU, etc. Understand and follow OH&S procedures. Capabilities:


• Business correspondence and documents are prepared and distributed in accordance with organisational guidelines and within required timelines.


• Registers, databases and files are maintained with accurate and timely information in accordance with organisational requirements.


• Administrative support is provided to the department and other departments/areas in an effective and timely manner.


• Demonstrated understanding of all company policies and procedures applicable to current role.


• Use of effective interpersonal style to establish good interpersonal relationships by helping people feel valued, appreciated, and included in discussions.


• Clear communication that follows a logical sequence, stresses the major points and seeks input from the audience.


• Able to attend to messages from others, correctly interpreting the message and responding appropriately.


• Take prompt action to accomplish objectives and implement new ideas or potential solutions independently.


• Manage time and resources to ensure work is completed efficiently, through prioritisation of tasks and scheduling of activities.


• Use of time effectively to prevent irrelevant issues or distractions from interfering with work completion.


• Set high standards of performance, assume responsibility and accountability for successfully completing high quality tasks.


• Attention to detail and responsibility for outcomes.
  What we offer you
  Providing an agile culture and challenging work opportunities results in a
  positive work environment. Our people enjoy competitive compensation packages
  and a fun, personal, collaborative and safe working environment. We value
  equal employment opportunity and are committed to promoting fairness, equality
  and diversity.

Our policy is to conduct background checks for all candidates who accept an
offer of employment with us.
If you have the passion and talent to keep up, it's time to test the limits
of what you can become. Find your future with Worley.
Qualifications -
Essential skills/experience
* Proven time management and organizational skills.
* Demonstrated verbal and written communication skills.
* Ability to work with and maintain confidential information.
* Able to work with details and complex documentation.
* Work autonomously whilst contributing to the team.
Matching indicators
* Secretarial or Office Administration qualifications.
* Administration experience.
* MS Office experience essential.
* Engineering consultancy experience is highly preferred.