Paralegal

Date: ‎12 Sep ‎2023
Company: Air Arabia Egypt (E5)
Location: Cairo, EG
Country: EG
Job Purpose
Assists the Legal Department in providing substantive legal and administrative
work to ensure the protection of the Company 's legal and contractual rights,
this includes but not limited to: contracts management, litigation and
arbitration formalities, licensing, and projects coordinating. He/she shall
carry all responsibilities with utmost confidentiality and in alignment with
law and regulations to ensure Company's corporate image is positively
reflected and maintained.
Key Result Responsibilities
‎1. Drafts, initiates, proof checks and maintains contracts of different
nature and templates including fuel supply contracts to be signed between Air
Arabia/Subsidiaries and external parties according to agreed terms and
conditions.

‎2. Obtains necessary information, documents and signatures from both parties
ensuring all legal aspects are being covered to minimize the risk on the
company and its subsidiaries.
‎3. Validates contracts in terms of clauses, signatories, expiry, and
restrictions; arranges for necessary copies to be circulated to concerned
parties ensuring an electronic copy is maintained on the In-House shared
drive.
‎4. Creates, maintains, and regularly updates an organized electronic/manual
archiving system and database of all contracts, documents, and various
contacts to be retrieved by the Legal Team as needed.
‎5. Assists the "Legal Counsel" in all licensing and entity formation related
formalities pertaining to new registrations and renewal of company's
subsidiaries in all hubs, trade licenses and service level agreements, etc.
‎6. Coordinates with Subsidiaries and Government Departments to ensure smooth
processing; follows up on due payments and charges with Finance Division and
concerned parties as needed to avoid any penalties or delays from company's
side.
‎7. Pro-actively coordinates the In-house workflow of all litigation and
arbitration formalities. Establishes contact with external parties such as the
General Counsels, Law Firms, Commercial Managers, Courts, etc., to ensure all
legal cases and disputes are being addressed and managed effectively.
Key Result Responsibilities
‎8. Prepares all necessary official documentations and information needed for
litigation and arbitration mechanisms; reviews notices, collates evidences and
proofs from different sources to be considered for legal actions.
‎9. Schedules hearings and communicates information to concerned parties,
follows up on decrees and final decisions to ensure successful implementation.
‎10. Prepares a monthly status report for all hubs covering information on
disputes, complaints, and claims received, decrees, decisions and actions
taken, as well as, a summary on final status of cases.
‎11. Maintains an up-to-date database of documents such as complaints,
correspondence, notices, decrees, and evidences related to official disputes
and court cases to be referred to when needed.
‎12. Establishes relationships with business partners, heads of departments
and external parties to facilitate work-flow and operations pertaining to
legal and contracting day-to-day activities.
‎13. Assists the legal team in all projects and administrative work such as
correspondence, e-mails, claims, researches, scanning, profiling, archiving,
database and track tables creation, charts, circulations, mail, etc.
‎14. Coordinates internal/external meetings and activities of the legal team,
prepares agendas, minutes of meeting, distribution lists, Creates and
maintains key contact and distribution lists.
‎15. Generates function-related reports and follows up on all HR-related
activities such as requisitions, leave, performance and training.
Qualifications (Academic, training, languages)

• Bachelor degree in Law, Paralegal Studies or equivalent.


• Proficient in Microsoft Office (Advanced Excel and PowerPoint), Internet and Web Search.


• Very good business writing and reporting skills.


• Fluent in English (Arabic Language is an advantage).

Work Experience
* ‎3+ years of working experience as a legal assistant or paralegal working closely with senior level attorneys in a law firm or corporate legal environment; preferably within Airline industry.
* UAE experience, knowledge of UAE regulations, litigation and arbitration mechanism is a must.
* Proven skills in managing court cases and disputes pertaining to formalities, documents, and follow up.
* Experience in initiating and drafting contracts of various nature.
* Highly organized with experience in developing and maintaining filing / archiving systems.
* Employs a balance of technical expertise, and interpersonal relations to interact with senior/ mid- level management and subordinates as well as execute new initiatives that support company's objectives.
* Demonstrates the ability to contribute and successfully deliver against business strategy and set KPIs.