Associate Business operations administrator with strong
administrative skills and the ability to handle multiple priorities and meet
tight deadlines with minimal supervision. Excellent communication and
organizational skills are essential, influence with no authority, and
presentation competencies are mandated.
Essential Skills:
* Quality (accurate, precise, thorough, complete, attention to detail);
* Timeliness (meet deadlines, generally handle duties in an efficient and timely manner);
* Helpfulness / positive attitude / diplomacy;
* Organization (tidy and efficient workspace and electronic files);
* Multi-tasking (prioritizing and juggling various tasks effectively);
* Attendance / punctuality.
Responsibilities/Duties:
Reports and Communication
* Word process all documents and reports;
* Assist the Communications and Learning Specialist by providing logistic support to internal media releases, briefings, communications activities and other Project promotion events;
* Assist Team Leader, managers and other Program team members with correspondence, mail registration and filing;
* Format, design and prepare business and technical oriented presentations in cooperation with the Team Leaders and/or multiple stakeholders;
* Keep all reports filed systematically in electronic formats.
Coordination and Logistics
* Ensure all project administrative activities are coordinated effectively;
* Coordinate workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants at events;
* Coordinate and provide logistical support for Project activities, including travel arrangements, visas, field visits.
* Provide administrative support to team members
* Review supplier contracts and contracts for terms and conditions.
Scheduling and Meetings
* Coordinate meeting arrangements, including informing team members, booking meeting rooms and keeping management/staff calendars updated;
* Track staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability.
* Support with timesheets.
Job ID: R227499
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