Job Purpose:
We are looking to hire an Administrative Assistant to join us in our mission
to educate the world. The successful candidate shall be responsible for
handling general office tasks and administrative duties, such as directing
communications between managers, organizing schedules and events, entering
data, and bookkeeping.
Responsibilities :
Coordinate and monitor tasks assigned to team members, ensuring they are aware
of their responsibilities and deadlines
* Follow up with team members and managers to ensure tasks are completed on time and provide necessary support or resources as needed
* Track the progress of ongoing projects and initiatives, keeping stakeholders informed about milestones, potential bottlenecks, and completion dates
* Collect and compile reports from various team members or departments, ensuring accuracy, consistency, and adherence to established formats
* Review reports for completeness, clarity, and quality, following up with contributors to address any issues or deficiencies
* Collaborate with team members and managers to identify and resolve any obstacles or challenges that may hinder task completion or report submission
* Maintain a central repository or database for tracking tasks, deadlines, and reports, ensuring easy accessibility and accurate documentation
* Communicate effectively with team members and managers to provide updates, reminders, and clarifications regarding tasks and report requirements
* Prepare and distribute periodic status reports, highlighting the progress of tasks and the status of report submissions to relevant stakeholders
* Ensure adherence to established procedures, guidelines, and timelines for task management and report submission
* Provide training or guidance to team members on task management tools, report templates, and best practices
* Assist in identifying opportunities for process improvement, streamlining workflows, and enhancing overall efficiency
Qualifications :
* Bachelor's degree
* 1-2 years of relevant experience
* Proficiency in Microsoft Office (Word, Excel, and Outlook)
* Ability to adapt and respond to different types of personalities
Job Competencies:
* Problem-solving skills
* Decision-making skills
* Analytical skills
* Time management skills
* Organizational skills
* Verbal, written, and interpersonal communication skills
* Planning
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