Petrofac is a leading international service provider to the energy industry,
with a diverse client portfolio including many of the world 's leading energy
companies.
We design, build, manage and maintain infrastructure for our clients. We
recruit, reward, and develop our people based on merit regardless of race,
nationality, religion, gender, age, sexual orientation, marital status or
disability. We value our people and treat everyone who works for or with
Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning
for a phased transition to alternative energy sources. We are here to help our
clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for
most of our office-based roles. We ask employees to be present in the office
at least three days per week.
Are you ready to bring the right energy to Petrofac and help us deliver a
better future for everyone?
JOB TITLE: Officer I - Logistics
KEY RESPONSIBILITIES:
 Monitor incoming notification from expeditor on collection of materials as
per purchase order delivery date. Consolidate materials as provided in
materials shipping report (MSR) or as discussed by the Project Procurement
Manager.
 Assist in performing freight negotiations and establishing shipment
schedules. Verify routing and legal limits with respect to over dimensional
cargo. Prepare bid tabulation for heavy items and ensure compliance with
required specifications.
 Ensure records are in accordance with applicable regulation, policies and
standards. Coordinate with selected freight forwarders for transportation of
all materials and for receiving shipping documents.
 Track shipments for fulfilment of all shipping documents (Shipping invoices,
packing list, certificate of origin) to clear goods at customs without hassle.
Issue shipping notification for every shipment.
 Inspect incoming shipments and compare shipments with the purchase order to
verify accuracy. Identify discrepancies, damages and defects. Update the
materials shipping report (MSR) to incorporate shipping details. Check
suppliers count and notify shipment carrier and management on status of
deliveries of shipments.
 Maintain records on goods returned or damaged according to operational
procedures Trace lost shipments and initiate proof of delivery documents.
Prepare issuance declaration to inform insurance on damages. Notify accounting
personnel and work with vendor to correct invoicing and order for replacement
materials Obtain appropriate return authorization for damages and reconcile
physical count.
 Ensure that all contract/letter of credit requirements regarding shipping
instructions are passed to the supplier or freight forwarder as applicable and
are adhered to. Verify preparation of all necessary documents as required by
the letter of credit.
 Maintain database pertaining to all routing reports on shipping and
receiving records. Create weekly report on present and outstanding shipment
status for each purchase order.
 Obtain shipment status report from freight forwarders on a weekly basis and
review and issue to the projects.
 Receive & review PO 's & update records accordingly.
 Maintain continuous liaison with nominated Freight Forwarders to ensure
timely delivery.
 Follow up / obtain offers & prepare bid tabulation. Monitor performance of
FF to ensure compliance with applicable procedures/ instructions &
regulations.
 Coordinate between site & clearance agent for deliveries/ loading &
unloading/ storage and return of empty containers.
 Perform any related duties and responsibilities as and when required.
ESSENTIAL QUALIFICATIONS AND SKILLS:
Bachelor's Degree in Commerce or Arts with a minimum of ‎2 years of related
experience in logistics
preferably dealing with the EPC, Oil and Gas Industry.

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