1. Scope of Responsibilities
Assist in coordinating material movements in accordance to national
/international regulations pertaining at the time of shipment. Provide support
in determining carrier solutions. Ensure fulfilment of shipping documents and
perform efficient transportation, inspection, tracking and distribution of
materials.
2. Primary Duties
Monitor incoming notification from expeditor on collection of materials as
per purchase order delivery date. Consolidate materials as provided in
materials shipping report (MSR) or as discussed by the Project Procurement
Manager.
Assist in performing freight negotiations and establishing shipment
schedules. Verify routing and legal limits with respect to over dimensional
cargo. Prepare bid tabulation for heavy items and ensure compliance with
required specifications.
Ensure records are in accordance with applicable regulation, policies and
standards. Coordinate with selected freight forwarders for transportation of
all materials and for receiving shipping documents.
Track shipments for fulfilment of all shipping documents (Shipping invoices,
packing list, certificate of origin) to clear goods at customs without hassle.
Issue shipping notification for every shipment.
Inspect incoming shipments and compare shipments with the purchase order to
verify accuracy. Identify discrepancies, damages and defects. Update the
materials shipping report (MSR) to incorporate shipping details. Check
suppliers count and notify shipment carrier and management on status of
deliveries of shipments.
Maintain records on goods returned or damaged according to operational
procedures Trace lost shipments and initiate proof of delivery documents.
Prepare issuance declaration to inform insurance on damages. Notify accounting
personnel and work with vendor to correct invoicing and order for replacement
materials Obtain appropriate return authorization for damages and reconcile
physical count.
Ensure that all contract/letter of credit requirements regarding shipping
instructions are passed to the supplier or freight forwarder as applicable and
are adhered to. Verify preparation of all necessary documents as required by
the letter of credit.
Maintain database pertaining to all routing reports on shipping and receiving
records. Create weekly report on present and outstanding shipment status for
each purchase order.
Obtain shipment status report from freight forwarders on a weekly basis and
review and issue to the projects.
Receive & review PO 's & update records accordingly.
Maintain continuous liaison with nominated Freight Forwarders to ensure
timely delivery.
Follow up / obtain offers & prepare bid tabulation. Monitor performance of FF
to ensure compliance with applicable procedures/ instructions & regulations.
Coordinate between site & clearance agent for deliveries/ loading &
unloading/ storage and return of empty containers
Perform any related duties and responsibilities as and when required.
Demonstrates technical ability in safety/loss prevention, fire protection and emergency responses including firefighting and safety inspections. ##### **Essential Responsibilities and Duties** * Carries out all related fire alarm responses and fire fighting requirements using equipment available…
Performs activities in Heart Centre Supplies such as handling materials, maintaining records and documentations, and handling the system's supply requests. ##### **Essential Responsibilities and Duties** 1\. Handles the operational activities of receiving and reception area of the Heart Centre stor…
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