INSPIRE | EXHILARATE | DELIGHT
For over six decades, Chalhoub Group has been a partner and creator of luxury
experiences in the Middle East. The Group, in its endeavour to excel as a
hybrid retailer, has reinforced its distribution and marketing services with a
portfolio of eight owned brands and over 300 international brands in the
luxury, beauty, fashion, and art de vivre categories. More recently, the Group
expanded its expertise into new categories of luxury watches, jewellery, and
eyewear.
Every step at Chalhoub Group is taken with the customer at heart. Be it
constantly reinventing itself or focusing on innovation to provide luxury
experiences at over 750+ experiential retail stores, online and through mobile
apps, each touch point leads to delighting the customer.
Today, Chalhoub Group stands for 14,000 skilled and talented professionals
across seven countries, whose cohesive efforts have resulted in the Group
being ranked third in the Middle East and first in Saudi Arabia as a Great
Place to Work.
To keep the innovation journey going, the Group has set up "The Greenhouse",
which is not just an innovation hub, but also an incubator space and
accelerator for start-ups and small businesses in the region and
internationally. This is just one of the several initiatives taken by the
Group to reinvent itself, catalysed by forward thinking and future-proofing.
The Group has also been embedding sustainability at the core of its business
strategy with a clear commitment towards people, partners and the planet, and
by being a member of the United Nations Global Compact Community and signatory
of the Women's Empowerment Principles.
What you'll be doing
- Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
- Follow the day-to-day activities related to own job with minimal supervision to ensure continuity of work
- Follow-up on escalated cases /issues/questions of junior team members to ensure they are closed efficiently and in a timely manner
- Ensure adherence to accounting standards
- Plan, manage, coordinate and implement the year end closing processing for the assigned accounting records
- Provide technical accounting support and interpretation to the business units
- Ensure that no payments are delayed
- Reconcile all accounts and financial records of the business units
- Ensure that Bank reconciliations are verified on a timely basis and adequate to prevent any fraud or inaccuracies
- Review of the monthly bank reconciliations and sign off
- Ensure there are no long outstanding items in reconciliations
- Ensure maintaining the accounting and financial records of the related business units
- Direct the installation and maintenance of accounting records
- Support in cash management, banking, vendor relationships and implementation of the ERP system
- Liaise with HR on the financial and timely payment arrangements for the monthly payroll
- Coordinate with external auditors and provide them with all needed data
- Interact with IT in the implementation of system enhancements and improvements
- Ensure auditors are given the required information on time to complete the audit within the group deadlines
- Support in cash management, banking, vendor relationships and implementation of the ERP system
- Responsible for accurate accounting and ensure adequate internal control in cash collection and banking
- Assist in ensuring cash & treasury management
- Oversee the preparation of monthly management report s and accompanying schedules, worksheets and narratives
- Provide a comprehensive financial, accounting advice services and various reports and statements to business units' managers
- Prepare variety of studies, reports and related information and interpretation to the management for decision making purposes
- Accounts Receivable:
- Ensure adherence to accounting standards and enforce them during audits of billing, Inter-company payables and receivables
- Plan, manage, coordinate and implement the year end closing processing for the assigned accounting records
- Provide technical accounting support and interpretation to the business units
- Ensure that all third-party customers' accounts are fully reconciled
- Oversee the verification and reconciliation for third party invoices and balances and balances.
- Ensure that statements of accounts are sent to customers monthly
- Oversee the preparation of third party reconciliations and the resolution of outstanding items
- Liaise with HR on the financial and timely payment arrangements for the monthly payroll
- Coordinate on external audit
- Interact with IT in the implementation of system enhancements and improvements
- Prepare monthly management reports and accompanying schedules, worksheets and narratives, including "Budget vs. Actual" variance reports
- Participate in cost analyses and rate studies
- Provide a comprehensive accounting advice services and various reports and statements to business units' managers
- Prepare variety of studies, reports and related information and interpretation to the management for decision making purposes
- Ensure adherence to accounting standards and enforce them during audits of billing, Inter-company payables and receivables
- Plan, manage, coordinate and implement the year end closing processing for the assigned accounting records
- Provide technical accounting support and interpretation to the business units
- Ensure that all Intercompany customers' and suppliers' accounts are fully reconciled
- Oversee the verification and reconciliation for Intercompany invoices and balances and balances…
- Oversee the preparation of inter-company reconciliations and the resolution of outstanding items
- Liaise with HR on the financial and timely payment arrangements for the monthly payroll
- Coordinate on external audit
- Interact with IT in the implementation of system enhancements and improvements
- Prepare monthly management reports and accompanying schedules, worksheets and narratives, including "Budget vs. Actual" variance reports
- Participate in cost analyses and rate studies
- Provide a comprehensive accounting advice services and various reports and statements to business units' managers
- Prepare variety of studies, reports and related information and interpretation to the management for decision making purposes
- Reporting:
- Ensure adherence to accounting standards and enforce them at all times
- Monthly closing procedures are done smoothly and align with Client's time table.
- Plan, manage, coordinate and implement the year end closing processing for the assigned accounting records
- Provide technical accounting support and interpretation to the business units
- Liaise with HR on the financial and timely payment arrangements for the monthly payroll
- Interact with IT in the implementation of system enhancements and improvements
- Ensure queries from Clients/Suppliers are closely attended by the in-charge
- Support colleagues who face difficulty in fulfilling their task
- Prepare monthly management reports and accompanying schedules
- Provide a comprehensive accounting advice services and various reports and statements to business units' managers
- Prepare variety of studies, reports and related information and interpretation to the management for decision making purposes
- Manage and monitor implementation of policies, procedures and controls relating to matching & approving of goods supplier invoices
- Manage and monitor implementation of policies, procedures and controls relating to booking of non-goods supplier invoices
- Responsible for allocation of supplier account responsibilities to the direct reports for booking/matching invoices
- Responsible for ensuring suppliers are paid on/before due date for all companies
- Ensures accurate recording of all invoices and credit notes as per agreed SLAs for the team
- Research and resolve recording issues according to the department KPIs
- Ensures appropriate allocation of all prepayments made to suppliers
- Ensures escalation of all reconciling items per the escalation matrix
- Responsible for ensuring clearance of AP ITBR balances and preparation of APITBR schedules every month-end
- Ensure adherence to book closure procedures and timelines and responsible for AP period closing and opening for assigned companies
- Perform Control Self-Assessment (CSA) process and reporting and ensuring 100% compliance with the same.
- Support coordination with internal and external auditors for management and statutory audits, and ensure completion of annual audits as instructed by Chief Accountant
- Issue weekly/monthly KPI regarding status of invoice matching/booking by person & pendency.
- Participate and support the implementation and maintenance of the Oracle ERP
- Responsible for ensuring document control system in place & accurate to record document transactions.
- Accomplish human resource objectives by performance managing, mentoring, training, scheduling and disciplining employees
- Provide assistance in ensuring the work & deadlines of fellow team & subordinate team members is complete during period of leave as directed by chief accountant-Distribution accounting
- Supervise the team of admin assistants to ensure utilities, telephone and the other type of invoices are timely generated & given for booking
- To ensure tracker of utilities & other type of expenses is timely updated & it is monitored to ensure no lapses in generation of invoices
- Trial Balance and Associated Reports:
- Each month, prepare and submit to the Chief Accountant a trial balance along with supporting balance sheet schedules for assigned companies in advance of the deadlines communicated
- Ensure all transactions of assigned companies are completely, timely and accurately recorded in ORACLE
- Pass monthly payroll entries & other entries as directed by Finance team of respective company
- Liaise with external auditors in order to get year-end audited financial statements issued within specified deadlines with clean audit opinion
- Participate, supervise and coordinate preparation of external audit materials and external financial reporting related to those respective companies
What you 'll need to succeed
- Bachelor degree in Accounting, Finance
- Relevant certification (e.g. CMA or CPA) will be preferred
- Involvement in business registration, tax compliance and creating, distributing, and reporting tax datasheets
- Five years' experience working with intercompany transactions and reconciliation in preparation for audit
- Working knowledge of non-profit tax filing and tax compliance as it pertains to state and federal level regulations
- Demonstrated ability to work in a leadership role and supervise up to ten junior-level subordinates
- Experience in budget creation for your own department to coordinate team training and certifications
- Thorough understanding of financial application security ensuring that all financial data is secure and complies with confidentiality policies
- Required knowledge of Microsoft Office Suite, Paychex, Metro, and other applications related to finance and accounting
- Demonstrated ability to support all other departments within the company and coordinate training and information sessions
What we can offer you
With us, you will turn your aspirations into reality. We will help shape your
journey through enriching experiences, learning and development opportunities
and exposure to different assignments within your role or through internal
mobility. Our Group offers diverse career paths for those who are
extraordinary, every day.
We recognise the value that you bring, and we strive to provide a competitive
benefits package which includes health care, child education contribution,
remote and flexible working policies as well as exclusive employee discounts.
To view all our perks and benefits, click here.
We Invite All Applicants to Apply
It Takes Diversity Of Thought, Culture, Background, Differing Abilities and
Perspectives to truly Inspire, Exhilarate and Delight our customers. At
Chalhoub Group, we are committed to inclusion and diversity.
We welcome all applicants to apply and be part of our exciting future. We
ensure equal opportunity for all our applicants without regard to gender, age,
race, religion, national origin or disability status.