Senior Specialist, EDMS I

‎1. JOB DETAILS:
Position Title: Senior Specialist: Project Controls & Governance

Broad Band: E1: M10: Professional

Reports to

Department & Function:

Job Code:
Date Prepared/Revised:

Talent Pipeline Layer: Managing Self Technical/Professional

‎2. OVERALL JOB PURPOSE:
Develop and maintain an appropriate Program Governance Framework and lead,
manage and execute project control on (major) capital projects and provide
visibility on all projects (including associated risks) through all phases as
per the Ma'aden business and stage gate implementation model
‎3. QUALIFICATIONS, EXPERIENCE & SKILLS:
Qualification:
‎1. Bachelors of Engineering (Specific discipline) + ‎2 years as Lead
Project Planner
‎2. Masters of Engineering (Specific discipline) + ‎2 years as Lead Project
Planner
‎3. PhD + ‎1,5 year as Lead Project Planner

Experience:
‎4 - ‎6 years experience as Engineer (subject to qualification)
International experience preferred
Mergers and acquisitions

Skills:

• Sound knowledge of discipline processes and procedures


• Able to independently manage own work planning and delivery according to targets; proven application


• General knowledge of finance trends, interpretation and application of industry knowledge


• Effective verbal and written communication skills


• Advanced analytical and problem solving skills


• Sound decision making skills


• Presentation and facilitation skills


• Ability to cope with pressures and setbacks


• Ability to follow instructions and procedures


• Advanced persuading and influencing skills


• Global mindset


• Ability to adapt and respond to change


• Curious and innovating


• Design thinking


• Sound working knowledge and compliance to relevant regulatory and statutory requirements


• Sound knowledge and understanding of Ma 'aden codes, regulation, rules, procedures and processes


• Following rules, regulations and procedures


• Competent in using applicable software and/or systems


• Teamwork and ability to deal with diversity


• General understanding of fundamentals of business processes


• Proficient attention to detail


• Coping with pressures and setbacks


• Critical thinking
  

‎4. KEY ACCOUNTABILITIES:
Focus Area
Operational / Functional
Legal:
‎1. Consistently delivers on all service level agreements
‎2. Quality results through cost effective service and on time support
‎3. Cost awareness and control
‎4. Technical expertise and advice
‎5. Technical/operating systems and models
‎6. HSE targets

• Manage all resources (people, money, equipment, etc) responsibly, ensuring safety and continuous compliance with requirements (cost, quality, due dates, targets) and alignment to enabling HSE strategy


• Manage contractors and outsourced service providers, and associated contracts


• Develop the section budget, implement and manage (following approval) and ensure financial discipline amongst team members


• Communicate and ensure that vision, values and business direction are embraced by the team


• Performance management of team (facilitate frequent performance dialogue and take corrective action/give recognition)


• Identify talent and develop personnel to ensure a competent work force and appropriate career development


• Ensure proper talent management in area of responsibility


• Communicate, facilitate and execute change and improvement effectively


• Reports (fiscal, daily, monthly)


• Responsible for the service quality


• Ensures that self and team meet targets, due dates and quality standards


• Consistently reduce all non-value-adding work


• Identify and implement opportunities to facilitate and catalyse Saudization

Assist to the development and manage implementation of Project Management
controls, through tools, guides, processes, procedures etc, in order to manage
projects effectively

Responsible for the development, updating and implementation of plan for
control for all projects

Responsible for developing integrated control base with quality project
control for all projects

Responsible for ensuring there are realistic schedule on projects which
support project control

Ensure proper governance is in place within project control on all projects
for project controls, i.e. steering committees, gate reviews, decision review
boards, Legal and Commercial requirements and audits

Ensure Integrated Project Control requirements are incorporate in ITB, RFC
document and drive process throughout entire project

Ensure risk management requirements within project control on all projects

Ensure within project controls all project meet safety requirements

Ensure Implementation of integrated earned value on the projects

Ensure project cost flow which are fully integrated with the project status
and risks

Ensure quality integrated project controls on all projects

Ensures that self and team meet targets, due dates and quality standards

Consistently report to project team all non-value-adding work

Consistently improve productivity

Ensure that the performance score card for project controls on projects is
updated and results utilised for improvements

Ensure project controls requirements for stage gate reviews and decision
review board are implemented on all projects

Ensure that all legal requirements within project controls on projects are
implemented, i.e. safety appointments, competition requirements, etc.

Effectively manage performance management system to ensure the development
and promotion direct reports

Ensure SHE compliance of direct reports

Identify and management deviation from system, procedures and performance
requirements enabling corrective actions to meet requirements

Develop annual work and project plans

Ensure that plans are executed and team objectives are achieved consistently
in a safe work environment

Ensure timely results and compliance through control systems and measures

Act as the overall head of Project Controls on a large mega project,
responsible for the management and oversight of all Project Controls
activities and staff on the project
Leadership
‎1. Understand, support and live the Ma'aden vision, values and goals
‎2. Takes accountability for personal improvement, personal development,
skills development and effectiveness
‎3. Supports and articulate personal goals that are aligned to the business
direction, that lead to personal development and effectiveness; Continuously
strives to improve personal mastery, professional growth and business skills
(ensuring technical/professional development in specialist area)
‎4. Establish professional standards for work, project plans and
organization to ensure service provision and effective individual
contribution
‎5. Share expertise freely and often during the application/review of
policies, practices, standards, procedures and methods
‎6. Conduct analysis to formulate recommendations and design solutions and
implement them effectively, problem solving and decisions quality - Analysed,
formulated recommendations, designed solutions and implemented them
effectively
‎7. Progress monitoring, reporting and corrective action
‎8. Statutory compliance and professional practices

• High performance role model acting as coach and mentor within team to more junior staff


• Ensuring continuous personal and professional growth and development


• Improve group work processes


• Facilitate transformation and change processes


• Facilitating continuous improvement


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  Communicate best practices, technical reports and positions statements with team and the appropriate stakeholders

  
  


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  Showcase project team capabilities and achievements in the wider Ma'aden
  

  
  

Relationships
‎1. Build constructive working relationships with manager, peers, clients
and other service providers (all stakeholders) to ensure effective stakeholder
relationships
‎2. Supports peers/team members to achieve team objectives through knowledge
sharing, networking and collaboration with colleagues and other teams
‎3. Maintain Manager and peer relationships marked by professional
communication, behaviour and actions that results in high levels of
credibility, trust and respect throughout the business unit or function
‎4. Consistently meet customer and business requirements through
technical/professional communication
‎5. Puts forward new ideas, thinking and approaches adopted and supported by
the business

• Facilitate effective communication up and down from management and also within own and other stakeholder teams


• Network and collaborate with service providers (e.g. SC, finance, HR, IT, etc)


• Build and maintain sound relationships with consultants and external service providers


• Identify and support inter-dependencies (synergies) with own and other departments within the value chain


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  Build and maintain sound networking with external professional bodies/forums

  
  


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  Senior management of Affiliates
  

  
  

‎5. COMPETENCIES:
Technical/Functional
* Fostering discipline and managing employee relationships
* Managing people performance
* Translating and implementing strategy
* Proficient in vendor coordination and management
* Advanced contract management
* Proficient knowledge of procurement management

Project management principles
Advanced
Ma 'aden specific business processes relevant technical procedures,
specifications
Advanced
Project management (major capex projects)
Advanced
Different project execution strategies
Expert
Different contracting strategies
Advanced
Estimation and cost control
Expert
SHERQ requirements
Expert
Construction management principles
Advanced
Application of Stage Gate process (Ma 'aden and Affiliates)
Advanced
Understand the total project life cycle economy
Advanced
Understand the total value chain of the business on projects
Advanced
Understand the total value chain of project planning / scheduling
Advanced
Different levels of project scheduling
Advanced
Develop conceptual project plans/schedules
Advanced
Competent in problem solving, negotiation and facilitation in a project
environment
Expert
Cost estimating analytical techniques
Proficient
Risk analyses and management
Expert
Knowledge of and legal frameworks
Advanced
Knowledge of the fundamentals of the value chain and business drivers (own
and stakeholders)
Expert
Problem solving & facilitation
Advanced
Risk Management
Advanced
Cost control requirements
Advanced
Cost reporting and cost flow
Advanced
FEC Management
Advanced
Commercial Thinking
Advanced

Leadership
* Developing self
* Embrace digitalisation within the function
* Teamwork and collaboration
* Continuous improvement
* Performance management process and system
* General knowledge of people related policies, regulations and processes
* Contribute to establish Ma'aden as 3rd pillar of KSA economy

Safety
* Safety advocate - anywhere and everywhere
* Sound knowledge and application of HSE rules and procedures
* Concern for own wellbeing and that of others
* Ability to pro-actively identifying safety hazards and act accordingly