Document Controller/Admin

Job Description:
Parsons is looking for an amazingly talented Document Controller/Admin to
join our team!
What You 'll Be Doing
Under general supervision performs a variety of document control functions for
a project or department.
Coordinates the flow of documents between project operations, engineering
disciplines, construction team, or other department groups.
Will have knowledge of both the work processes of document control and also
the use of electronic systems used to manage documentation.
* Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
* Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications
* Scans documents for electronic storage.
* Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
* May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
* Assists junior document control staff to ensure effective implementation of project-specific procedures.
* Contributes as a team player who is deadline driven and works well with others.
* Performs other responsibilities associated with this position as may be appropriate.
* Logging in the computer all the information pertaining to incoming and outgoing correspondence.
* Keeping a thorough check over all the documents.
* Filing as per Index list in a proper manner.
* Ensuring the procedures of the document control.
* Procurement and distribution of office stationery.
* Assist Secretaries to implement the document control procedures.
What Required Skills You 'll Bring
Diploma (or equivalent) and typically ‎5+ years of relevant work experience,
including ‎3+ years of prior document control experience.
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and
Excel. Proficiency in Aconex and knowledge of Unifier are a must.
Good written and oral communication, organizational, and interpersonal skills,
as well as a demonstrated ability to interact effectively with project
personnel and management.
This description has been designed to indicate the general nature and level of
work performed by employees within this position. The actual duties,
responsibilities, and qualifications may vary based on assignment and are not
limited to those listed.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.