Minimum Clearance Required to Start:
Not Applicable/None
Job Description:
As a Senior Document Controller for Parsons, you could be responsible for the
flow and storage of all project documentation (correspondence, contracts,
construction documents, engineering, schedules, etc.) on some of the world's
most iconic projects. If you are a detail oriented professional with strong
organization and people skills, this could be the opportunity for you!
Supervises employees responsible for the flow and storage of all project
documentation (correspondence, contracts, construction documents, engineering,
schedules, etc.) between project operations, engineering disciplines,
construction team, and other related support groups. Plans, organizes, and
implements systems for efficient document processing of all communications,
supplier documents, design documents, construction documents or other internal
or external documents. Has the knowledge of both the work processes of
document control and also the use of electronic systems used to manage
documentation.
Responsibilities:
* Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
* Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
* Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
* Provides assistance to users in capturing and locating electronic information.
* Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
* Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
Qualifications:
* High school diploma or equivalent
* 12+ years of relevant experience, including at least 5+ years of prior document control experience in a lead capacity
* Working knowledge of MS Windows and related word processing, spreadsheet, and database software
* Working knowledge of electronic document management systems
* Ability to interact effectively with project personnel and management
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