Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant
to join our team. The ideal candidate will play a key role in supporting the
smooth operation of our office by handling various administrative tasks
efficiently. From managing schedules to handling important documents, the
Administrative Assistant will be a crucial member of our team, contributing to
the overall success and efficiency of our organization.
Responsibilities:
Office Management:
* Greet and assist visitors in a professional and friendly manner.
* Maintain a tidy and organized office environment.
Communication:
* Handle incoming calls, emails, and correspondence promptly and professionally.
* Coordinate and communicate effectively with team members and external partners.
Scheduling:
* Manage and coordinate executive calendars, appointments, and meetings.
* Arrange travel, accommodations, and itineraries as needed.
Document Management:
* Organize and maintain both physical and digital filing systems.
* Prepare and distribute documents, reports, and presentations as required.
Meeting Support:
* Assist in the preparation of meeting agendas and materials.
* Attend meetings, take minutes, and distribute summaries.
Data Entry:
* Accurate and timely entry of data into relevant systems.
* Maintain and update databases as needed.
Support for Teams:
* Assist various departments with administrative tasks and projects as required.
* Collaborate with colleagues to ensure seamless workflow.
Office Supplies and Inventory:
* Monitor and replenish office supplies.
* Maintain inventory and place orders when necessary.
Requirements:
Educational Background:
* High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
Experience:
* Proven experience as an Administrative Assistant or in a similar role.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Organization Skills:
* Strong organizational and multitasking abilities.
Communication Skills:
* Excellent verbal and written communication skills.
Tech-Savvy:
* Comfortable using office equipment and basic technological tools.
Attention to Detail:
* Meticulous attention to detail and accuracy in work.
Problem-Solving:
* Ability to anticipate needs and solve problems proactively.
Professionalism:
* Maintain a high level of professionalism and confidentiality.
Adaptability:
* Ability to adapt to changing priorities and work well under pressure.
If you are a motivated and well-organized individual with a passion for
ensuring the smooth functioning of an office environment, we invite you to
apply for this Administrative Assistant position.
Company:
Afreno
Industry:
Translation and Copywriting
Job Location:
Riyadh, Saudi Arabia
Career Level:
Intermediate (Experienced non manager)
Date Posted:
03-12-2023
Ref. Number:
159531
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