Administration Assistant - GCC Citizens

Overview:
KEO is a creative enterprise, where innovation is a way of life. We are
uniquely resourced with end-to-end services to take clients from inspiration -
through conceptualization - to realization of planning, design or project
delivery in the built and natural environments. For over ‎57 years we've led
with vision, contributing to many of the world's most ambitious projects,
iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the
Top ‎225 International Design Firms; in the Top ‎20 International PM/CM Firms;
and by World Architecture as 50th largest global architecture firm and #‎1 Firm
in the Middle East Region in their ‎2021 WAS ‎100 Survey.

We invite you to join us. This role is for GCC Citizens.

Our newest opportunity is for a talented Administration Assistant to join our
award-winning team based in Riyadh, Saudi Arabia. This position is responsible
for providing professional, efficient and personable front of house services
to all staff and visitors.
Responsibilities:
We envisage success in this role to include:
* Reviewing vendor contracts to ensure that they meet requirements.
* Working with management to develop new ideas for improving operations, implementing the changes with support from other team members.
* Coordinating activities with team members, vendors and contractors to ensure that projects are completed on time and within budget.
* Managing projects by tracking budgets, timelines and performance to ensure quality standards are on track to be completed successfully.
* Assisting in the coordination of events, etc.
* Maintaining financial administration by raising purchase orders, reconciling invoices, and liaise with the finance team upholding accurate record keeping.
* Monitoring and implementing scheduled preventative maintenance.
* Preparing for emergencies by creating building evacuation plans, coordinating health and safety documentation and trainings FM help-desk management, monitoring and responding to job requests.
* Providing other administrative and operational/coordination support to the Facilities manager. Coordinating with office attendant to ensure office and kitchen supply stocks.
Qualifications:
To be successful in this dynamic opportunity, we envision that your career
journey to date will include a minimum of ‎5 years work experience as a
receptionist or other administrative role partnered with a Bachelor degree in
Business Administration or other related field.

This role will suit GCC Citizens.

KEO's performance is founded upon integrity, results, innovation, safety and
our people. We embrace diversity and recognise its' contribution to client
success wherever we work.
We are excited to hear how you can partner with our award-winning team and
treat all expressions of interest confidentially.