SRR - Estates Manager (EO)

Job Description (Roles and Responsibilities)
The British Embassy Riyadh has a vacancy for an Estates Manager, job grade
Executive Officer (EO), on a fixed term contract for two (‎2) years.
The jobholder will manage the Estate of the British Embassy in Riyadh and have
oversight of the Estate at the British Consulate in Jeddah. You will directly
manage the Estates, Facilities, and Technical Works teams in Riyadh (and
countersign for the Estates Team in Jeddah). You will work with both teams to
ensure HM Government properties are health and safety compliant, fit for
purpose now and in the near future, and meet the needs of both Missions in
enabling them to achieve set goals whilst utilising the Estate to its full
potential. You will be the commercial contract lead for Estates and have day-
to-day oversight of the Estates budget. You will also provide deputising cover
for the Deputy Head of Corporate Services for the Saudi Network.

Duties and responsibilities:
* Manage residential, office properties, and facilities, both owned and rented, ensuring the Embassy 's property portfolio is maintained to the correct standard, is compliant with Foreign, Commonwealth and Development Office (FCDO) Health and Safety guidelines, fits space limits, and that rented properties are within the set Beacon Rent ceilings.
* Own and manage delivery of the programme of planned preventative maintenance and ensure that regular inspections and statutory testing is done, global asset reports are followed up and actioned, and there is a mechanism in place to report and track health and safety incidents and concerns.
* Project manage refurbishment and other scheduled works or initiatives that improve the Embassy's Estate, making it a good environment in which to work and live. Co-ordinate suppliers including HM Government and local contractors as necessary.
* Through the Post Housing Committee (PHC), reach decisions on allocation of property to new officers and use of accommodation within the guidelines and constraints of the FCDO Estates Policy. Work closely with the Community Liaison Officer (CLO) to facilitate the arrival/ departure of UK Based Staff (UKBS). Maintain a register of incoming officers and plan ahead, making adjustments to the estate holdings as required in advance.
* Act as Procurement Lead for all Estates-related spend in partnership with the Procurement Hub in Manilla. Ensure FCDO procurement guidelines are followed for all levels of spend. Seek to build the local supplier market and engage in tendering, quotations, evaluation, and contract award activities.
* Act as Contract Manager for all Estates-related contracts, ensuring suppliers carry out tasks according to KPIs and SLA agreed. Lead on building relations with key Estate suppliers to ensure value for money. This includes negotiations with local landlords and estate agents.
* Ensure consistent application of FCDO Estate policy and procedures across the KSA network.
* Work closely with a wide variety of colleagues, professional contacts, staff in country, experts, and technical professionals within KSA, Middle East region, and in the UK.
* Serve as Health and Safety Administrator, promoting Post Health and Safety Mission Statements. Ensure all incidents are reported in a timely manner through the H&S portal. Act as secretariat for H&S Committee.
* Work in co-ordination with the Regional Overseas Security Manager (appointed Fire Safety Manager) for all Fire Safety provisions.
The jobholder will also line manage two (‎2) Corporate Services Assistants
based in Riyadh and the Technical Works Group team, and will have day-to-day
management of Estates budget (c1m SAR).
The above list is not exhaustive and the jobholder will be required to be
flexible and take on other ad hoc tasks as required, including participating
in the Embassy's emergency planning and any response to a crisis.

Key behaviours required:
* Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
* Seeing the Big Picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.
* Delivering at Pace - Taking responsibility for delivering timely and quality results with focus and drive.
* Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.

Eligibility:
* The successful candidate must be able to secure a local residence and work permit in Saudi (iqama).
* The British Embassy provides visa sponsorship. The successful candidate will be required to transfer their visa under the Embassy's sponsorship.
Essential qualifications, skills and experience
* Previous relevant experience of property/ estates management.
* Excellent organisational skills with ability to manage, plan, and prioritise tasks and workload and a proactive approach to problem solving.
* Flexible, resilient under pressure, and decisive, with a proven track record of delivering results regularly within tight deadlines.
* Excellent communication skills in English, both verbal and written. Confident and strong communicator with high customer focus and able to tailor approach to express ideas and messages clearly and concisely to different audiences.
* Proven ability to engage and influence at all levels internally and with external contacts, and collaborate effectively across teams.
* Excellent customer service skills. Demonstrates courtesy and consideration in dealing with stakeholders.
* Strong IT computer skills and in using MS Office applications (Outlook, Word, Excel, PowerPoint, Teams).
Desirable qualifications, skills and experience
* Familiarity with UK fire safety and health and safety laws.
* Budget control experience.
* Previous line management experience.
* Arabic and/ or Urdu language skills.
Required behaviours
Seeing the Big Picture, Making Effective Decisions, Managing a Quality
Service, Delivering at Pace
Application deadline Application deadline - day Application deadline - month
Application deadline - year
‎10 July ‎2023
Grade
Executive Officer (EO)
Type of Position
Fixed Term, Full-time
Working hours per week
‎35
Duration of Post
‎24 months
Region
Middle East & North Africa
Country/Territory
Saudi Arabia
Location (City)
Riyadh
Type of Post
British Embassy
Number of vacancies
‎1
Salary Currency
SAR
Salary
‎11,525
Start Date Start Date - day Start Date - month Start Date - year
‎3 September ‎2023
Other benefits and conditions of employment
The Embassy aims to offer an attractive working environment and remuneration
package for this role.
Monthly salary details:
* Base Salary - SAR ‎8,900
* Housing Allowance - SAR ‎2,225 (subject to eligibility)
* Travel Allowance - SAR ‎400 (subject to eligibility)
* Total - SAR ‎11,525
* Allowances are not payable to staff who receive official provision for such expenditure in some other form. Spouses/ Dependents of UKBS officers working at the Embassy are not eligible to Housing or Travel Allowance.
No accommodation and relocation expenses are payable in connection with this
position.

This position is full-time, based on ‎35 hours per week. Normal working hours
for the Embassy are from ‎08:00 to ‎15:00 from Sunday to Thursday, with core
working hours from ‎10:00-‎15:00. Core working hours is the period of the day
that employees are required to be at work. The working day outside of the core
hours is a flexible period, which allows employees to choose when they work,
subject to operational needs.
The jobholder should also be flexible in their approach to hours worked as the
job is likely to involve times when the jobholder is expected to do hours in
excess of the standard contracted hours (evening and weekend); in this case,
flexible working or time off in lieu to compensate will be planned.
The successful candidate will be subject to a ‎90-day probationary period.
The successful candidate will be required to transfer their iqama under the
Embassy's sponsorship.
Additional information
How to apply:
Interested candidates must include with their online application form
‎1) an updated Curriculum Vitae (CV);
‎2) a covering letter/ motivation essay stating how you meet the requirements
of the role; and
‎3) specific examples, in the relevant sections of the online application form,
of how you meet the key behaviours required.
Applications that do not include these information will not be considered.
The closing date for applications is at ‎23:55 KSA local time on ‎10 July
‎2023.
Applications received after the stated deadline will not be considered.

Due to the large number of applications we receive, only those shortlisted for
the next step in the recruitment process will be contacted.
Appointable candidates who were unsuccessful at interview may be placed on a
'reserve list'. If during the reserve period of six (‎6) months the same or a
largely similar role becomes available, that role may be offered to the second
or subsequent candidate.
The start date mentioned in the advert is a tentative start date and the
successful candidate will be required to undergo security-vetting procedures.
Any offer of employment will be subject to the candidate achieving suitable
clearances and reference checks.
The recruitment process, including security clearance, is expected to take
around ‎2-‎3 months. The security clearance process includes checks available in
country and in the UK, dependant on the security level required for the role
and the candidates profile and UK footprint. You may experience some delay in
the progress of this recruitment campaign, and we are working hard to minimise
any disruption.

The British Embassy is an equal opportunities employer, dedicated to
inclusivity, a diverse workforce and valuing difference. Staff recruited
locally by the British Embassy is subject to terms and conditions of service
according to local Saudi Arabia employment law.
Please be aware that you will only be able to apply to vacancies for Country
Based Staff roles with the British Government through this official tal.net
site (operated by Oleeo). Jobs may be advertised on third party websites,
however our adverts will always link back to the official tal.net site. If you
complete and send an application through any other site, we will not receive
it.