Working Capital Administrator

Job Title
Working Capital Administrator

Job Location
Riyadh

Job Type
Business/Professional Services & Support

Expertise
Finance

Description

Department : Finance
Location : Riyadh, KSA
Role Type : Permanent
The Role
To provide permanent support to the Riyadh based finance team to ensure that
all tasks are completed within the necessary deadlines and that chasing of the
outstanding debts for that office van be dealt with as a priority.
Key Responsibilities
Billing
* Undertake ad-hoc billing responsibilities as required by Finance Officer i.e., generating billing guides, draft bills, finalising bills on Elite 3E and uploading of invoices to eBilling portals
* Update billing log to ensure bills are sent promptly to clients
* Using Elite 3E to respond to general matter, invoice or credit note inquiries from internal and external stakeholders
* Assisting Finance Officer with billing related queries on Elite 3E, including VAT related enquiries
* Assisting wider Finance team with billing/collection queries regarding receipts and correspondent payments
Collection
* Following up with clients on overdue invoices by telephone, email and letter within agreed time scales
* Preparation of client statement of accounts to support the collections process
* Maintaining accurate notes on the aged debtors ledgers which is used to keep a record of outstanding invoices and may be used to manage the scheduling of payment chasing
* Prepare bank letters to transfer funds from client accounts (to be used to pay invoices)
* Monitoring of client fund balance and liaising with client to utilise the balances
Accounts
* Generate AP report and process payments to vendors and several internal bank accounts as required
* Collaborate with KSA petty cash custodians, record in 3E and provide support to resolve queries and unreconciled items
* Uploading and recording AP vouchers for the KSA office while adhering to Tax regulations
* Working closely with the AP function to assist with high volumes and coverage during holiday
* Checking the KSA Bank accounts for incoming receipts and updating the collections report, and recording the relevant AR receipt voucher in 3E
* Resolving unreconciled items after the Bank Reconciliation is conducted
Ad Hoc
* Assist with ad hoc requests where required, including in assisting with projects
Candidate Requirements:
* Part-qualified or a qualified accountant with a minimum of ‎2 years accounts assistant experience
* Intermediate MS Office skills in particular Excel and Word
* Fluency in Arabic and English languages
Core technical competencies:
* Excellent organisational skills and attention to detail with a high level of accuracy
* Strong time management skills and ability to prioritise key tasks
* Proven ability to work well under pressure to deadlines
* Good interpersonal skills and be a team player
Essential Skills & Experience:
* Experience within a legal, partnership or professional services environment would be ideal
* Good computer skills and experience using 3E or similar practise management system
* A basic understanding of the principles of VAT
Clyde & Co
Clyde & Co is a global law firm which has quadrupled in size over the past
decade.Revenues from the firm's ‎50+ offices worldwide rose to £627million for
the last financial year.The firm has over ‎1800 fee earners, across six
continents, with ‎4000 staff advising corporates, financial institutions,
private individuals and governments.
Clyde & Co, MEA
With over ‎30 years' experience in the region and the largest presence of any
international law firm, we pride ourselves on being able to help clients
recognise and overcome the challenges of doing business in the Middle East.
Our more than ‎40 partners and ‎150 legal professionals work from four offices
located across the region. Our Dubai office acts as a central hub for our
regional operations that include offices in Abu Dhabi in the UAE, Doha in
Qatar and Riyadh in Saudi Arabia. Our large regional presence enables us to
support our clients across the full spectrum of their corporate and commercial
needs throughout the GCC (Gulf Cooperation Council) and wider Levant.
Our deep sector knowledge covers insurance, energy, transport, infrastructure,
marine and trade as well as aviation, education, defence, finance, healthcare,
hospitality and technology.
includes associated offices.