Office Manager

The Team:
Cundall are leading the way in the provision of creative, sustainable design
solutions, and our office support teams provide a wide range of exceptional
administrative support to highly skilled engineering staff all around the
world.

To keep up with the demands of ongoing growth we are looking for an
experienced, passionate and collaborative Office Admin Manager to oversee and
coordinate the function of office support and administration to our team in
Riyadh, KSA.
The Role:
As the leading figure of the office support you will ensure the provision of
seamless administrative & operations support to the Riyadh office in KSA. This
will require you to quickly establish a close understanding of the business
priorities, commercial operations, local employment requirements, Cundall &
Local KSA HR processes, current systems and processes, and to evaluate the
best modes of administrative support to meet our growing business demands.

You will provide formal line management, as well as training and leadership to
the admin team, and act as a crucial point of contact for the management team.
You will closely with the office Government Relations Officer (GRO) to gain
knowledge and understanding of the different cooperate and employee KSA labour
laws and government systems. In order to ensure a sustainable and consistent
service, you will establish and refine processes, and support administrative
support and technical staff in the adoption of these.

You will support the technical team members with financial control, quality
control checks on important documentation, and provide advice and guidance on
all administrative and IT software-based issues. You will also play a key role
in the collaboration of processes between the global Cundall offices.
The Skills:
You will want to join our team if you have previous experience of leading and
managing an administrative and operations support function, and enjoy working
in a complex and fast-paced environment. Your pride in providing a truly
excellent service, proven attention to detail, and sense of initiative has
already lead you to positive feedback in your career to-date. You understand
what it means to create excellent relationships with internal and external
stakeholders.

You have demonstrable practical experience and management of document control,
typing, the formatting of reports, letters and a high level of skill in
Microsoft Office. You are able to prioritise and delegate tasks effectively
and have a strong grasp of project coordination and process improvement.

Experience in a consultancy, construction and/or professional services
environment would be advantageous as would experience in commercial operations
in relation to accounts receivable, payable and cash flow.

In addition, experience in the following competencies are advantageous:

Commercial/ Business competencies
* Assist Project Managers in the preparation of Sub-Consultant service agreements
* Raise sales invoices as instructed by Project Managers
* Enter cash receipts as they come through on bank statements.
* Process purchase invoices for Project Manager approval.
* Follow up with clients on outstanding payments of sales invoices
* Coordinate with sub-consultants on their outstanding payments
* Review of project contract management to ensure compliance with project contracts
* Monitor and manage WIP balance together with the PM/PD
* Ensure Cundall Riyadh registrations & licences are up to date and in good standing with the KSA government entities.
HR Competencies
* Prepare offer letters and employment contracts for signature by the Director and issue to new joiners, along with other paperwork required.
* Track the return of employment contracts and other new starter paperwork and liaise with the HR team in the UK regarding the set-up of new joiners on Cundall systems
* Provide information to HR in the UK to add new staff members to the medical insurance after successful completion of notice period
* Conduct detailed inductions for new starters, in accordance with Cundall procedures
* Co-ordinate end-of-probation reviews and annual appraisals and ensure that paperwork is completed and submitted to the HR team in a timely manner.
* Keep up to date and ensure compliance with KSA Labour Law and other legislations (with the support of the local GRO)
* Ensure that the business has necessary visas available for new staff joining Cundall
* Manage staff work/residence visas, in accordance with local requirements and renew as necessary in a timely manner
* Manage staff Engineering license, application and periodic renewal
* Maintain up to date staff records in and hard copy staff files, for auditing purposes
* Provide supervision, coaching, guidance and assistance to other support staff in Riyadh and the wider MENA region
* Maintaining holiday chart for engineering team(s) and assisting Director(s) / Associate(s) with the co-ordination of team holidays
* Provide staff with any HR letters and confirmations for government, finance or travel related requirements
* Assist staff in any non-work related matters requiring GRO services, like driver's license, visit visas and sponsorship of family member,

Applications are welcome from candidates with recent experience of working as
an Office Admin/ Operations Manager, as well as experienced administrators who
are seeking a step-up into an office admin management role.

Job Description

Why Join Cundall?

Valuing Diversity

We know that to be the best at what we do we need a diverse workforce
underpinned by an inclusive culture. Creating environments where everyone can
find joy doing their best work is also great for everyone. That 's why we
positively welcome applications from people of all backgrounds and identities,
and encourage, support, and celebrate the diverse voices of our people.
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