Work areas
Facility Management
* All activities related to running the office efficiently
* Responsible for compliances (Safety and Security) required as per company guidelines and local/ country laws
* Inventory Management (Laptops, Phones, admin assets)
* Courier / Postal bookings and receiving from Post offices
* Support to teams on Phones / mobile phones talk / negotiation with vendors
Transport / Care of Talents
* Managing the travel visits of Senior Management
* Make travel arrangement (train, car rentals) when not possible by central (corporate) team
* Helping deputed employees with process of opening a bank account & social security registration
* Assist in onboarding along with HR. Helping new joiners in configuration of laptop and providing phones / Access cards / ID
Admin
* Receiving invoices from vendors for all functions (Admin, HR, IT, etc.) and uploading the same on Coupa
* Ensure regular follow-up with India Finance team for vendor payments
* Co-ordinating with Insurance / Pension providers
* Liaising with Lawyers, Consultants and Tax authorities and sharing letters with translation with LTI teams for further action
* Receiving the documents from government offices and responding to them (Legal / Tax notices etc.) and sharing them to management in confidence
* Managing Signature and Storing of documents (Client agreements & Legal / Tax documents).
* Vendor registration and contract
* Facilitating Audits for all functions - HR, Immigration, Finance, Admin & GDPR.
* Attending monthly GDPR meetings. Providing the inputs required from DPO office
Finance
* Preparing the annual budgets for Admin. Making sure the actual cost does not exceed the budget provided
* Helping in cost optimization by searching the vendors providing the best prices / value
* Providing monthly expense provisions to Finance team
Other Tasks
* Assist in filing of Work Permits
* Issue invitation of letters for business visas
* Assist in providing Statutory Health Insurance Coverage to employees
* Coordinating with India payroll team on salary issues of resources, insurance letters for contributions, change in tax class
* Assisting in translations
Language Skills
* English
* Experience of working with Global teams is a plus
Job Segment: Facilities, Operations
The Company Ooredoo is an organisation on the move. Thanks to our dedicated employees, we continue to move closer towards our vision to be among the top 20 telecommunications companies in the world by 2020. We are a dynamic global telecommunications player operating in 17 countries across the Mi…
**The Company: ** Ooredoo is an organisation on the move. Thanks to our dedicated employees, we continue to move closer towards our vision to be among the top 20 telecommunications companies in the world by 2020. We are a dynamic global telecommunications player operating in 17 countries acros…
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