The Organization
Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.
Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity. We
drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years,
and are now active in more than 70 countries.
Please see https://plan-international.org/organisation/strategy for Plan
international strategy
Plan started working in Egypt in 1981 and has a presence in ten of the 27
governorates in which the country is divided: two urban (Cairo and Alexandria)
and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and
Aswan). Plan Egypt’s work focuses on child rights, implementing programmes
designed to enable communities to improve the lives of the most marginalised
children and their families. Plan Egypt’s Country Strategy will commence in
July 2022 and till end of June 2027. Through this five-year strategy, Plan
International Egypt will aim to achieve the followings:
Promoting sexual reproductive health rights, services and facilities so that
girls and women can realize their rights and grow up capable of making
informed decisions and choices.
Creating economic empowerment opportunities and spaces so that girls, children
and young people can overcome barriers that hinder their own development and
continue growing up as empowered citizens capable of leading their own
development.
Combating Violence against children, girls and women so that they can grow up
in safe environments and actively participate in making positive and lasting
changes in their lives and communities at large.
Strengthening the resilience, enhancing the preparedness and improving the
response of the marginalized communities including refugees and migrants to
climate change, crises and natural disasters. This will also include tackling
the root causes of irregular migration.
Promoting the active engagement and leadership of young people including girls
in decision making and inclusive spaces to foster sustainable changes in their
lives as equal and empowered citizens.,
About the Project:
The project focuses on enabling young people to be inspired and included in
economic life. Both burgeoning entrepreneurs and youth in search of employment
are targeted. Upcoming entrepreneurs will be supported through the building of
life skills and inclusion into relevant business ecosystems in order to
establish themselves and make a living by bringing their ideas to life. Youth
in search of employment will build technical skills to ensure that they have
the qualifications needed in the labour market. All of this will aim at
ensuring that their employability is enhanced at the same time as their own
capacity to secure a job is enhanced.
The Main Outputs: Inclusion: Inclusion of youth to engage productively in
society Enabling entrepreneurs: Access to business development services and
mentoring for entrepreneurs Access to Finance: Better access to finance for
entrepreneurs Business environment: Improved business environment for
entrepreneurs and SMEs Skills development: Technical skills development for
increased capacity and employability
About the Project:
The project focuses on enabling young people to be inspired and included in
economic life. Both burgeoning entrepreneurs and youth in search of employment
are targeted. Upcoming entrepreneurs will be supported through the building of
life skills and inclusion into relevant business ecosystems in order to
establish themselves and make a living by bringing their ideas to life. Youth
in search of employment will build technical skills to ensure that they have
the qualifications needed in the labour market. All of this will aim at
ensuring that their employability is enhanced at the same time as their own
capacity to secure a job is enhanced.
The Main Outputs: Inclusion: Inclusion of youth to engage productively in
society Enabling entrepreneurs: Access to business development services and
mentoring for entrepreneurs Access to Finance: Better access to finance for
entrepreneurs Business environment: Improved business environment for
entrepreneurs and SMEs Skills development: Technical skills development for
increased capacity and employability
Purpose:
The post holder is responsible for project cash and budget management,
financial reporting and analysis, and internal financial control enhancement.
Dimensions of the role:
The post holder reports to DAPP country expert with dotted line reporting to
Grant finance Manager and works closely with our partners & Project team
Accountabilities
Facilitate internal/Plan audit, external/ donor audit.
Review all financial reports along with all the supporting Documents for the
project related partners to ensure that management & donors receive the needed
data with the required quality standards in line with donor and Plan policies
and guidelines.
Review and coordinate the monthly cash forecast for the project against the
agreed approved FAD and PO.
Monitor the timely submission of all PUs financial reports to Plan CO.
Contribute to project inception, start up workshop, processes and agreements.
Maintain project files and archive financial reports in line with finance
policies and guidelines.
Communicate professionally and in a timely fashion with partners to ensure
effective project management and sharing the financial information.
Follow up and update the project financial system and share information with
related staff.
Doing regular monitoring to the grant currency and revaluate the CGI to track
the currency fluctuations.
Develop project financial reports to ensure that management and donor receive
the needed data with the required quality standards in line with Plan policies
and guidelines.
Coordinate with the project team for grant reporting in terms of
consolidation, reviewing and the final submission to GFM for final review.
Prepare the monthly reconciliation SAP reports to ensure consistency between
programs and grant module.
Review the partnership agreements and ensure the compliance with the grant
requirements.
Update the partnership agreements and annexes as appropriate.
Submit the financial reports due to donor, auditors and Plan Management to
ensure the quality and efficiency of financial data.
Monitor the implementation of the follow-up actions to address audit
recommendations.
Provide on-job & classic trainings, technical support for Plan Partners.
Maintain transparent detailed reporting systems to enable colleagues, Plan
Management and external parties to understand the relevant budget.
Contribute in developing plans for building the capacity of project all
partners.
Provide technical support to Plan staff and conduct training sessions on grant
compliance and the regulations of complex donors.
Accounting
On a monthly basis prepare program accounting spreadsheet for assigned grants.
Ensure all costs associated with grant are properly recorded and all costs
charged against the grant are appropriate and adjust as necessary.
Coordinate and facilitate overall process of transferring fund to project all
partners.
Review all process of any project requests related to program unit to ensure
budget availability and alignment with Plan financial policies and procedures.
Review and process pay requests from project all partners in line with Plan/
donor's guidelines and policies.
Control the advance payments and settlements for project all partners and
produce the advance register report.
Review and process project Community Managed Projects documents to ensure
budget availability and their alignment with Plan financial policies and
procedures.
Record all transactions related to ALL partners at CO level into the financial
system SAP.
Control the advance payments and settlements for Plan Staff and produce the
advance register report.
Ensure that all of the project expenditures are made in accordance with Plan
policies & procedures.
Maintain project related filing system.
Review the project staff timesheets and do the necessary charges on a monthly
to ensure that all project staff salaries and benefits have been recorded as
per Plan Egypt timesheet system
Capability building and People Management Identification, engagement and
capacity development of partners to support project implementation. Promote
good team working environment in accordance to Plan’s purpose and values.
Support performance management of the partner staff and create an environment
for personal development. Support project team including partners at both
institutional and Community level and continuously identify opportunities for
learning and change.
Risk Management Identify and manage project risks Promote compliance with Plan
Egypt and donor requirements and regulations in project implementation Report
possible project risks to Plan International Egypt colleagues in a timely and
transparent manner.
Other duties As assigned by the Line Manager
Safeguarding Children and Young People (Safeguarding) and Gender Equality and
Inclusion (GEI) Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC),
ensuring that concerns are reported and managed in accordance with the
appropriate procedures. Ensures that all staff in the unit/function/department
are properly inducted on and understands their role in upholding Plan
International’s safeguarding and GEI policies; Ensures that Plan
International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in day to day work. Ensures
that Plan Ethiopia contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting and
data are submitted
Leadership and Business Management Competencies
LEADERSHIP COMPETENCIES Set and communicate ambitious but realistic work goals
and priorities, explaining how these contribute to Plan International's
purpose. Set high standards for self and others' behavior, inside and outside
work. Championing our values and commitment to rights, gender equality and
safeguarding. Supporting the health, well-being and both physical and
psychological safety of our staff, including their safety to speak out. Hold
self and others to account for what we have agreed, dealing with poor
performance quickly, firmly and constructively. Create a positive team spirit,
helping people work well together, to reflect and continuously improve the
efficiency and quality of what we do. Collaborate with team members,
colleagues and partners in finding creative solutions to problems by sharing
information, experience and ideas and actively seeking their input. Motivate
and developing others by taking an interest, giving constructive feedback and
praise, ensuring they are properly trained and helping them develop their
potential. Accept change and support others in adjusting to it, helping them
understand. Perform any other related duties as assigned by immediate
supervisor
Business Management Competencies Understand relevant sectoral context
including how the sector operates in terms of funding and governance and
awareness of Plan's purpose, values, and global strategy Manage legal and
reputational risk including risk assessment, communication, risk management
and reporting in full compliance with risk-related standards, including in
areas such as Child and Youth Safeguarding and Protection, Gender equality and
inclusion, Counter Fraud, Safety and Security Manage activities and resources
including skills in strategic thinking, planning and organising, financial
planning and monitoring, negotiation and programme and project management
Manage people and information including skills in assessment and coaching,
evidence-based management, communication skills, both speaking and writing,
and digital working, including personal digital skills
Technical expertise, skills and knowledge
Essential
A Degree in Accounting or a professional qualification such as CIS, ACCA or
equivalent
At least 3-5 years’ experience in similar role in NGOs
Analytical skills
Fluent in English
Communication skills, appropriate to the audience
Proficient in computer skills and use of relevant accounting software packages
Desirable
Experience with SAP system
Experience with previous similar projects
Behaviours (Plan International’s Values in Practice) We are open and
accountable Promotes a culture of openness and transparency, including with
sponsors and donors. Holds self and others accountable to achieve the highest
standards of integrity. Consistent and fair in the treatment of people. Open
about mistakes and keen to learn from them. Accountable for ensuring we are a
safe organisation for all children, girls & young people. We strive for
lasting impact Articulates a clear purpose for staff and sets high
expectations. Creates a climate of continuous improvement, open to challenge
and new ideas. Focuses resources to drive change and maximise long-term
impact, responsive to changed priorities or crises. Evidence-based and
evaluates effectiveness. We work well together Seeks constructive outcomes,
listens to others, willing to compromise when appropriate. Builds constructive
relationships across Plan International to support our shared goals. Develops
trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better
world for girls and all children. We are inclusive and empowering Seeks
constructive outcomes, listens to others, willing to compromise when
appropriate. Builds constructive relationships across Plan International to
support our shared goals. Develops trusting and ‘win-win’ relationships with
funders, partners and communities. Engages and works well with others outside
the organization to build a better world for girls and all children.
Physical Environment and Demands:
Typical office environment in PIE Country Office in Maadi with frequent visits
to the project locations.
Level of Contact with Children: Low contact : No contact or very low frequency
of interaction
Location: Country Office in Maadi with frequent visits to the project
locations.
Type of Role: One-year fixed term contract.
Reports to: DAPP Country Expert with dotted line reporting to Grants Finance
Manager.
Closing Date: 10 of Nov. 2022
Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.
We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation, do
everything we can to keep children safe. This means that we have particular
responsibilities to children that we come into contact with and we must not
contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan
International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure
Scheme. In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual abuse
and/or sexual harassment during employment, or incidents under investigation
when the applicant left employment. By submitting an application, the job
applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails
requesting payment from candidates.
Job Type: Full-time
The Organization Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s…