Supervisor – Operations Support

Accountable To

The role function is to provide general support to the different departments
in Fujairah Terminals in terms of procurement, pricing strategies, invoice
verification and submission on the system, sourcing suppliers and quotations,
raising POs/CRs/ Task Orders, and ensuring delivery of contract and orders.
He/She will also act as coordinator for soft services, all kinds of facility
and Engineering requirements for FT, utility report generation and
interpretation, and other responsibilities that may be assigned by the line
manager.

Responsible for

Core Responsibilities:
* Providing general support to all Fujairah Terminals department (Operations Support, Operations, Finance, Engineering & FIM).
* Coordinating and facilitating communication and action between departments as required for smooth operations.
* Maintaining, monitoring, and overseeing all kind of facility requirements for the cruise tent and cruise operations

Working Relationship
*
Ensuring cost effective initiatives are raised and implemented to enhance the
service to the end user
* Assisting end user in procurement forecasts and budgeting plans.
* Acting as coordinator between end user and suppliers/service providers/CPD for service contracts, negotiations, POs, CRs and Task Orders.
* Implementing the best pricing strategy in consultation with the user to optimize company objectives.
* Assisting all department to review, evaluate, and monitor purchase requisitions, RFQs and POs in coordination with CPD.

Objectives and Role Profile
*
Reviewing, verifying, and uploading in the system invoices and supporting
documents for payment processing
* Coordinating with suppliers on required documents and resolve conflicts regarding payment follow ups.
* Sourcing alternative vendors during shortage of specialized materials in the local market.
* Coordination with Authorities in Relation to all Technical and engineering matters for Fujairah Terminals.

Key Tasks and Performance Indicators
*
Assisting in preparing SOW for contractors
* Collaborating with other departments in terms of budget finding, adjustment, code identification for CAPEX/OPEX projects including third party services.
* Coordinating delivery, installation, and ensuring all products are received in condition consistent with original request or bid.
* Coordinating the operation and maintenance of all buildings, substations, pumping stations and infrastructure assets including Civil, electrical, mechanical, Air Conditioning, Firefighting & fire alarm systems.
* Coordinating soft services like cleaning, pest control & Landscaping in coordination with FIM.
* Managing wastewater disposal & utility consumption reports
* Liaising with the Main Contractors during DLP.
* Attending scheduled meetings with clients for day-to-day activities and ongoing activities in facility. Making decisions on pending issues to resolve the problems.
* Ensuring strict implement of best industry standard HSE practices in facility.
* Identifying potential hazards and dangerous occurrences at the workplace and comply safe work instruction/guideline.
* Adhering to the safety measures identified in the Risk Assessments, Operations procedures and other HSE procedures.

Qualifications/Experience/Competencies
*
Diploma or equivalent in Engineering or Business Administration
* Excellent command of Arabic English spoken & written.
* Graduate with ‎1 - ‎5 years of experience

Amount of Travel

Work At Home