Head of Company Secretary/Administrator

Description*
About Apex
* Apex Group Ltd., established in Bermuda in ‎2003, is a global financial
services provider. With over ‎80 offices in ‎38 countries worldwide and more
than ‎10,000 employees, Apex Group delivers an expansive range of services to
asset managers, financial institutions, private clients and family offices.
The Group has continually improved and evolved its capabilities to offer a
single-source solution through establishing the broadest range of services in
the industry, including fund services, digital onboarding and bank accounts,
depositary, custody, super ManCo services, corporate services including HR and
Payroll and a pioneering ESG Ratings and Advisory solution. Apex Group's
purpose is to be more than just a financial services provider and is committed
to driving positive change to address three core areas: the Environment and
Climate Change, Women's Empowerment and Economic Independence, Education and
Social Mobility.
Life at Apex isn't just about the work you do, it's about embracing the
culture and loving what you do. Every employee plays a part in making Apex who
we are today and the more that we grow, the more important that becomes.
Whatever your career path or specialism Apex ensures it rewards loyal and
dedicated employees. The international nature of our business and global
network of offices means that there are opportunities to broaden your life
experiences and take both short-term or permanent relocation options.

Job Specification
This is a full-time position within the Company Secretarial team, working
closely with the Directors to oversee the day-to-day implementation of the
company 's business strategy. To support the Board in driving the external and
internal profile of the business, to focus on client relationships to deliver
an excellent service and maintain standards within the team. Understanding the
company's objectives to help the Board meet its business plan and develop the
capabilities of the Company Secretarial team, while doing so.
The job responsibilities shall principally include:
* Implementing procedural/administrative systems to improve provision of services within the Company, relating to the role;
* Ensuring policies are kept current, are approved, and that team members are aware of their implications;
* HR administration - Organising staff training, appraisals, managing conflicts, coaching and development to team members;
* Provide technical support to team and client boards;
* Liaison with client directors, promoters, investment advisors and shareholders to support and maintain client relationships;
* Obtaining and conveying legal/financial advice sought on behalf of clients and ensure team are also kept appraised of regulatory updates and Corporate Governance standards;
* Reviewing and reporting on the timely completion of task monitoring checklists;
* Close liaison with operational directors to facilitate the take-on of transfer/or handover of new business;
* Preparing quarterly report to the operating company boards on Company Secretarial matters;
* Resolve relevant issues raised by colleagues and encourage a solution driven environment;
* Reinforce Senior Management messages and changes in working practice positively throughout the team;
* Promote a risk management culture within the business by proactively highlighting areas where improvements can be made to reduce operational risk; and
* Attend board and shareholder meetings;
* Handling communications with the DFSA, obtaining approvals as required, notifying the DFSA as required for all compliance-related matters;
* Liaising with registration and regulatory authorities, where applicable;
* Monitor the serviced entities regulatory filings calendar and set up mechanism to ensure the entities are compliant with such regulations;
* Provide guidance to Apex senior management on Corporate Governance best practices;
* Liaise with internal groups including operations, accounting, compliance, etc. on relevant matters;
* Handling other ad-hoc compliance-related projects that may be assigned from time to time.
* Incorporation of new entities and arranging for applicable registration;
* Bank account opening applications;
* Custody and Safekeeping account opening applications;
* LEI and ISIN application;
* Transaction management - the candidate will be expected to monitor new transactions and co-ordinate with the various Apex functional teams;
* Review of offering documentation from a corporate governance perspective;
* Coordinate internal functions to onboard new entities, including all Service Delivery Teams, Sales, Legal, Compliance, Risk and Technology teams to ensure all new launches and are successfully project managed and delivery of exception client experience.
* Assist in the production of the new business report and other KPIs / management reports as required; and
* Any other duties in the scope of the role that the company requires.

Skills Required
*
Minimum of ‎8 years relevant experience, including experience at senior
management level;
* Relevant professional qualification at university graduate level or nearing completion of a relevant professional qualification will be viewed favourably;
* A strong understanding of company law and fund administration;
* Strong written and verbal communication skills;
* A good team player with experience in managing change; and
* Strong Word and Excel skills.

What you will get in return
*
Opportunities for career progression within a growing team;
* Support to pursue further professional development;
* The potential for experience across a wide variety of public and private investment schemes, structures and strategies;
* An opportunity to coach and develop junior members of the team;
* A rewarding career that provides scope for growth, both within the role and through exposure to services available across our global platform; and
* A genuinely unique opportunity to be part of an expanding large global business.