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Job Title
Company Secretarial Administrator, Corporate Services - Abu Dhabi
Job Location
Abu Dhabi
Job Type
Business/Professional Services & Support
Expertise
Description
The Team
Clyde Services Limited is part of the Clyde & Co LLP Group and is an approved
Corporate Service Provider ( CSP ) registered in the Abu Dhabi Global
Market ( ADGM ).
The Role
This is an exciting role for a candidate based in Abu Dhabi (or willing to
relocate). You will work with the Company Secretaries and Government Liaison
Team (together, the Team ) to provide a premium level service to clients
of Clyde Services Limited. In addition, you will also assist with work from
Clyde & Co's Corporate Services team.
You will be the sole occupant of the office in the ADGM. Your working hours
will be 8.30am to 5.30pm every day, and you must work on site.
There is no working from home option with this role.
Key Responsibilities
This is a broad role, which will include, but not be limited to, the
following:
* Assisting on all aspects of establishing special purpose vehicles (SPVs) in the ADGM, which will include, amongst other things:
* Circulating Step Plans and Document Lists;
* Drafting incorporation documents and liaising with the client;
* Collating KYC documentation;
* Submitting documentation to the ADGM Registration Authority ( ADGM RA ) portal and responding to any queries raised by the ADGM RA;
* Arranging for circulation of post-incorporation documents; and
* Creating statutory registers on our company secretarial database (Blueprint).
* Arranging for annual licence renewal, data protection registration and filing of financial statements for clients of Clyde Services Limited.
* Assisting with registering changes of name, directors, general manager, activities, and share transfers with the ADGM RA.
* Maintaining statutory records, including Register of Members, Register of Directors, and Register of Ultimate Beneficial Ownership.
* Conducting regular reviews of the records maintained by us for our clients ensuring that all relevant details are added/updated on relevant databases.
* Annually reviewing records maintained by us and requesting, where required, updated due diligence documents.
* Submitting the necessary 'KYC' documents to the Firm's Business Acceptance Unit ( BAU ), updating BAU with any material changes of existing clients, liaising with BAU for file opening and arranging the closing of files.
* In addition to the above, where capacity allows, the candidate will also provide support to the wider Clyde & Co Group on a range of corporate administration tasks including the following:
* Assisting with establishing offshore companies in the Dubai International Financial Centre ( DIFC ), the BVI, Cayman Islands, Jebel Ali Free Zone ( JAFZA ) and Ras Al Khaimah International Corporate Centre ( RAK ICC );
* Assisting with registering change of name, directors, general manager, activities, and share transfers and registration of pledges, mortgages;
* Undertaking company searches and making online applications.
* Ensuring accurate time recording.
Essential Requirements & Experience
It is essential that you have:
* At least 1-2 years' solid and consistent administration experience preferably gained from within the legal or professional services' industry;
* The ability to work full time, in the office, 8.30am-5.30pm;
* The resilience, discipline, resourcefulness and self-motivation to work efficiently as the sole occupant of the office;
* A proactive approach;
* Strong teamwork and collaboration skills;
* Excellent written and spoken English;
* Knowledge of UAE systems and procedures;
* Significant document handling experience;
* Had exposure to working in different cultures;
* Strong organisational skills;
* Excellent attention to detail;
* A persistent approach to finding solutions;
* The ability to manage tight deadline and work under pressure; and
* Good IT skills.
The Firm
Clyde & Co is a leading global law firm, specialising in the sectors that
underpin global trade and commercial activity, namely: insurance, transport,
construction, energy, trade and commodities. It is globally integrated,
offering a comprehensive range of contentious and non-contentious legal
services and commercially-minded legal advice to businesses operating across
the world. Clyde & Co is committed to operating in a responsible way. This
means progressing towards a diverse and inclusive workforce that reflects the
diversity of its communities and clients, using its legal skills to support
its communities through pro bono work, volunteering and charitable
partnerships, and minimising the impact it has on the environment. The firm
has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people
overall in over 60 offices and associated offices worldwide.
Our Values
Our values are the principles that guide the decisions we make, unite us in
our endeavours and strengthen our delivery, for our clients and our firm. We:
* Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
* Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
* Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
* Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and professional
development opportunities for our people enabling them to be highly effective
in their current role as well as assisting them to fulfil their career
aspirations.
The competencies are used to inform all aspects of Business Services career
development. They vary across levels and different business areas and fall
under the following areas:
* Technical Excellence
* People and Team
* Client/Stakeholder Relationships
* Service Delivery and Commercial Awareness
* Personal Effectiveness
This is the job description as constituted at present; however the Firm
reserves the right to reasonably amend it in accordance with the changing
needs of the business.
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