Officer Manager – Egypt

About Astellas:
At Astellas we can offer an inspiring place to work and a chance to make your
mark in doing good for others.
Our expertise, science and technology make us a pharma company. Our open and
progressive culture is what makes us Astellas. It’s a culture of doing good
for others and contributing to a sustainable society.
Delivering meaningful differences for patients is our driving force. We all
have a significant opportunity to make that difference, working locally in the
areas we know best, whilst drawing inspiration from the different insights and
expertise we have access to globally and from our innovative, external
partners.
Our global vision for Patient Centricity is to support the development of
innovative health solutions through a deep understanding of the patient
experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding
principle for action. We believe all staff have a role to play in creating a
patient-centric culture and integrating an awareness of the patient into our
everyday working practices, regardless of our role, team or division.
Our ethos is underpinned by the Astellas Way, comprising five core values:
patient focus; ownership; results; openness and integrity.
We are proud to offer an inclusive and respectful working environment that
fosters collaboration and ownership.
Our aspiration is to bring the best brains together, to provide them with
world-leading tools and resources and a unique structure that fosters real
agility and entrepreneurial spirit.
About This Job:
This is a great new opportunity for you to join our dynamic, growing affiliate
in Egypt and be part of its transformation journey.
As Office Manager / PA to the General Manager, you will work directly with the
General Manager Egypt whilst also providing ad-hoc support to the Affiliate
Leadership Team.
You will be responsible for all facilities-related services within Astellas
Egypt Head Office such as real estate, security, IT, cleaning vendors etc.
Key Activities:
* You will manage meetings (including meetings with external participants), coordinate agenda’s, the availability of a suitable meeting room, catering, ensure the availability of meeting documents, take minutes if required
* Assurance of the continuity and compliance of all facilities related services as defined in the external service level agreements/contracts and internally defined processes ensuring a compliant, efficient and effective operation of Astellas Egypt Head Office (Cairo) primary processes.
* You will support the semi-annual Affiliate Business Review Process (Preparation, Archiving & Update, Administrative tasks)
* Monitoring day-to-day service delivery of the external suppliers based on the service level agreements, physical/visual results of services provided and direct communication with local personnel.
* Most of the services are provided by external suppliers based on well-established service level agreements and the Office Manager is responsible for managing the relationship with the vendor.
* In addition to facilities management, administrative support for senior management (Egypt Affiliate) will also be required.
Essential Knowledge & Experience:
* Proven experience in a secretarial/administrative experience within a global multinational organization in Egypt.
* Effective communicator. Should be fluent in English
* Strong organizational and prioritization skills.
* Ability to take ownership and initiative along with a problem solving and decision-making aptitude
* Intermediate/advanced knowledge of Microsoft Office packages.
* Well experienced in Stakeholder management
* Experience within Egypt is mandatory
Preferred Knowledge & Experience:
* Facilities management experience is preferred.
* Should have good working knowledge of SAP
Educations/Qualifications:
* Bachelor's degree or equivalent
Additional information:
* Full-time position
* Permanent role
* Hybrid working. Candidates must be located within a commutable distance of the office.
* Location of role: Cairo, Egypt
What We Offer:
* Being part of a global organization contributing towards improved patient lives
* Opportunity to be part of a dynamic team
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, colour, religion, sex,
national origin, disability status, protected veteran status, or any other
characteristic protected by law.
Job Type: Full-time