Office Manager

Beyond Limits is a pioneering Artificial Intelligence engineering company
creating advanced software solutions that go beyond conventional AI. Founded
in ‎2014 with a legacy in space exploration, Beyond Limits is transforming
proven technologies from Caltech and NASA's Jet Propulsion Laboratory into
advanced AI solutions, hardened to industrial strength, and put to work for
forward-looking companies on earth. We leverage this unparalleled innovation
portfolio, along with proprietary cognitive technologies, to help companies
solve tough, complex, mission-critical problems and transform their business.
We apply a unique hybrid approach to AI, combining numeric AI techniques like
machine learning with higher-order symbolic AI and expert human knowledge to
deliver intuitive cognitive reasoning and information. Our cognitive computing
technology mimics human thought processes and provides explainable reasoning
to aid human-like decision-making.

Position Overview
Beyond Limits is seeking a detail oriented Office Manager to maintain the
office administration tasks. The ideal candidate will be responsible for
overseeing the general administrative functions and any events or activities
in the office. And the ability to blend a positive attitude, flexibility,
discretion, and command while managing multiple priorities including
supporting C-Level Executives, Calendar Management, Administrative Tasks,
Meeting Setup and Travel Planning.

Job Duties/Responsibilities
* Manage and maintain executive schedules, including: making appointments, managing incoming calls, emails and correspondence distribution.
* Experience with International Travel scheduling
* Monitor inventory of office supplies and initiating timely replenishment orders and handle monthly office expenses.
* Be the point person for all things office facilities, management related, filing systems and providing administrative support to the EMEA team.
* Coordination of complex schedules and logistics
* Maintain a professional, organized office environment
* Assist the Global Marketing Director in executing a cohesive, results-oriented marketing communications and events strategy that supports global corporate and cross-department initiatives.
* Manage and coordinate marketing activities including local events, media requests, thought-leadership opportunities, etc. including timely review of assists and elements to meet deadlines.
* Provide support to the EMEA Finance team.

Minimum Qualifications
* Bachelors Degree in a related field.
* Minimum ‎5+ years of office management experience.
* Strong knowledge in Saudi Labor Law.
* Strong experience and knowledge in working with governmental portals.
* Know-How of Visas, Work Permit and Residences.
* Demonstrating strong organization & communication skills with attention to detail
* Ability to appropriately respond to and resolve issues with little direction
* Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
* Ability to work effectively in a team environment
* Past experience in working with a highly technical organization a plus

Preferred Qualifications
* Event planning and execution
* Advanced MS Office experience

Beyond Limits provides equal employment opportunities (EEO) to all employees
and applicants for employment without regard to race, color, religion, sex,
national origin, age, disability or genetics. In addition to federal law
requirements, Beyond Limits complies with applicable state and local laws
governing nondiscrimination in employment in every location in which the
company has facilities. This policy applies to all terms and conditions of
employment, including recruiting, hiring, placement, promotion, termination,
layoff, recall, transfer, leaves of absence, compensation, and training.

Beyond Limits expressly prohibits any form of workplace harassment based on
race, color, religion, gender, sexual orientation, gender identity or
expression, national origin, age, genetic information, disability, or veteran
status. Improper interference with the ability of Beyond Limit's employees to
perform their job duties may result in discipline up-to and including
discharge.