Project Administrator

Company Overview:
If a culture of excellence, innovation and ownership is what you're searching
for, consider putting your experience in motion at Flowserve. As an individual
contributor, or as a leader of people, your enterprise mindset will ensure
Flowserve's position as the global standard in comprehensive flow control
solutions. Here, your opportunity for professional development and industry
leading rewards will be supported by our foundational commitments to the
values of people first, integrity and safety. Thinking beyond opportunity and
reward, at Flowserve, we are inspired by working together to create
extraordinary flow control solutions to make the world better for everyone!
We are looking for a Project Administrator to work with internal and external
stakeholders for any given task to ensure the delivery of the product and
project meets customer expectations. The candidate will also coordinate the
daily local order fulfillment activities on assigned projects by the Project
Engineer/Manager.
Responsibilities:
* Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting; initiate non-disclosure agreements (NDAs), Track project expenses and update Project Tracker/Dept. tools.
* Create & submit progress reports with the support of the assigned Project Manager in issuing Plans, Sales Orders, Update Delivery dates, and Cost expense.
* Keep the hard copy in good order including the contract, Purchase Order, and correspondence.
* Maintain contact lists (project, vendor, and client), correspondence logs, and action logs.
* Write, proofread, and prepare correspondence and the assigned tasks per Project Manager the Project team requests. Schedule meetings and take minutes.
* Maintaining calendars, scheduling appointments, screening calls, and emails & taking appropriate actions, arranging meetings inclusive of venues.
* Prepares documents such as contracts, reports, correspondence, and memos.
* Schedules appointments, meetings.
* Other ad-hoc projects, proposals, and business unit tasks as necessary.
* Assist the project in the organization and logistical preparation of workshops, seminars, visiting missions, and field trips.
* Inputting data and maintaining various computerized databases for correspondence, statistics, calendars, mail & department Spreadsheets.
* Manage external vendors and resources, nurture client relationships, and ensure that best practices are upheld.
* Assist staff members with the coordination of schedules, appointments, daily operational tasks, and travel arrangements.
* Establish and maintain a record-keeping system for files, contacts, and employee directories.
* Other duties as assigned.
Responsibilities:
* Information Technology, Finance Analyst, Business Administration, Degree in relevant field and ‎0-‎5 years relevant experience.
* Proficiency in Microsoft Office programs, Power BI, Data Analysis, Creating Dashboards.
* Work on Visual Basics.
* Understanding of documentation.
* Effective verbal and written communication.
* Able to communicate and interact effectively with all levels of employees, customers, and business groups globally.
* Collaborative team player and self-starter capable of working under minimal supervision.
* Knowledge of Lean Manufacturing and JIT, Continuous Improvement processes are a plus.
Req ID : R-‎5340
Job Family Group : Administration
Job Family : AD Administrative Support
EOE including Disability/Protected Veterans. Flowserve will also not
discriminate against an applicant or employee for inquiring about, discussing
or disclosing their pay or, in certain circumstances, the pay of their co-
workers. Pay Transparency Nondiscrimination Provision
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