Exams Officer
GEMS Westminster School Ras Al Khaimah opened in 2013 and is part of the GEMS
Education group, one of the largest private K-12 education providers in the
world, where 'We see genius in every child'.
Job Purpose:
Oversee all arrangements for all in-school assessments and provide
professional leadership and management for the department to ensure high
quality teaching of the relevant subject, effective use of resources and
improved standards of achievement for pupils.
Responsibilities:
In relation to teachers:
* To distribute all examination material, including curriculum updates, subject specific information sheets, mark schemes and examiner's reports, coursework record sheets and actual examination papers, to SLT and HoDs
* To distribute publications booklets to SLT and HoDs and to co-ordinate purchase and payment
* To liaise with Director of Ace in applying for special requirements or consideration and informing exam boards of centre-based extra time allowances
* To oversee HoDs arrangements for external moderation where needed
* To provide information for HOYs of Sixth Form and Year 11 regarding I/GCSE and GCE issues
* To assist staff with any questions they may have regarding examination issues
In relation to parents:
* To assist the SLT to issue GCSE and GCE examination results on Summer Results Days
* To produce an information and payment form for each exam session and process this for invoicing
* To be the first point of contact for parental enquiries about external examinations
In relation to examination boards:
* To liaise with CAIE UK and regional Offices, Edexcel Regional Office, Edexcel London Office, Pearson's UK Office and Oxford AQA
* To liaise with the examining board accounts departments regarding invoicing, examination and moderation fees
* To apply for examination timing changes and changes due to examination clashes to the exam boards
* To co-ordinate with CIE and Edexcel Regional Advisor regarding INSET provision
* To process all Post-Result issues (access to scripts, clerical checks and remarks) ensuring correct paperwork is provided for students, parents and exam boards
* To process late entries, tier changes and student detail changes
* To process and return predicted grade sheets
In relation to SLT:
* Produce a combined timetable for each exam session and co-ordinate with Head of Secondary School (HOSS) FOR exam rooming, timings and invigilation for each session
* To ensure through HOSS that staff are aware of general exam regulations and are familiar with invigilation regulations.
In relation to the whole School:
* To process and secure examination stationary as it arrives in centre
* To process and secure examination papers as they arrive in centre
* To ensure that the Admin team have set-up examination room with all required seating, labelling, stationary, communication, regulations, attendance registers, seating plans and examination papers for each examination session
* To ensure security of all exam material, before and after each exam
* To package and process exam scripts after each examination
* To package and process coursework by the required exam board deadline date
* To co-ordinate with the WSR Accounts Department and examination boards the payment of all external examination related fees
* To keep a central record in the examinations office of all correspondence between the school and the external examination boards
* To prepare timetables for external invigilators as and when appropriate
Required Skill Set & Qualifications:
Expected Qualifications:
* Teaching Degree
Job Requirement:
* Leadership capability
* To be able to take time out on weekends and holidays at peak periods (during examinations)
* Valid UAE driving license
* Teaching timetable must include only Years 10-13
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