Deadline Date ‎2022-‎06-‎04Job Purpose
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The Youth Empowerment and Engagement Project Manager (YEEPM), under the
operational guidance of Dohuk Area Coordinator will ensure the quality and
effective implementation of the youth skills development activities and strong
coordination with the Directorate of Youth/UNICEF/International Labor
Organization /Duhok governorate in KRI. Within ACTED project ‘Improving
access to skills-development and engagement opportunities for vulnerable young
people’ ’, in Dohuk Governorate.
The (YEEPM) will ensure that the capacity of the selected governmental
organizations and the targeted beneficiaries is enhanced, through timely and
effective capacity building assessments, development of tailored training
modules, selection of training participants based on specific criteria,
quality implementation of trainings, organization of networking/dissemination
and advocacy events, as well as management of small
livelihood/entrepreneurship sub-grants.
The (YEEPM) will ensure the project is implemented in a timely and accountable
manner, in line with the donor’s requirements, the international humanitarian
standards and the internal regulations of ACTED.
The (YEEPM) will oversee the day-to-day functions of a project team, will lead
the coordination with ACTED’s operational partners, the internal departments
of the organization, as well as external stakeholders of the project.

Chain of Command

Under the authority of:
* Area Coordinator
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Line-Manages:
* All national staff part of the project team
* Consultants (if any)

Working Relations

Internal Relations :

* FSL technical coordinator ACTED Iraq
* Country Director
* FLATS Area and Country Teams
* PD Department
* AMEU Department

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External Relations :

- Beneficiaries

- Donors related to the project

- Relevant national and local stakeholders

National partner organizations

Duties and Responsibilities

‎1. **Project Planning**
‎2. Develop overall project implementation strategy, systems, approaches, tools, and materials
‎3. Organize project kick-off and close-out meetings
‎4. Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

‎2. **Project Implementation Follow-up**
  ‎1. Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
  ‎2. Organize regular project coordination meetings with project team
  ‎3. Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
  ‎4. Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
  ‎5. Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
  ‎6. Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
  ‎7. Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
  ‎1. **Administration and Operational Management of Project Implementation**

‎3.1. Finance
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a) Review the BFU(s) and provide accurate forecasts with BOQs

b) Forecast monthly cash requirements of the project and submit to Finance

Officer

‎3.2. Logistics

a) Contribute to the development of Procurement plans

b) Send accurate and precise order forms in a timely manner

  ‎1. Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
  ‎2. Confirm quality of material selection if and when applicable

e) Ensure a proper management and use of the project assets and stocks

f) Plan team movements based on available fleet and applicable policies

‎3.3. Administration/HR

a) Participate in the recruitment of technical staff (development of

organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)

b) Ensure that project staff understand and are able to perform their

roles and responsibilities
‎1. Follow-up the work plans and day-to-day activities of the project staff
‎2. Manage the project staff in cooperation with Area Coordinators
‎3. Ensure a positive working environment and good team dynamics
‎4. Undertake regular appraisals of staff and follow career management
‎5. Manage interpersonal conflicts

c) Ensure capacity building among staff in relevant sectors

‎3.4. Transparency
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a) Ensure project records and documents (Flat files, beneficiary list,

donation certificates, attendance sheets etc) are adequately prepared,
compiled and filed according to ACTED procedures

b) Ensure staff awareness of, and respect of, ACTED’s code of conduct and

FLATS procedures
‎3.5. Security
‎1. a) Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly

c) In cooperation with the relevant Security Officer, monitor the local

security situation and inform the Country Director or Area Coordinator and
Country or Area Security Officer of developments through regular written
reports;

d) Contribute to the updating of the security guidelines in the project

area of intervention;

  ‎2. **External Relations**
  ‎3. Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
  ‎4. Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
  ‎5. Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
  ‎6. Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
  ‎7. Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others

  ‎1. **Quality Control**
  ‎1. Assess the activities undertaken and ensure efficient use of resources;
  ‎2. Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
  ‎3. Ensure lessons learned are documented, shared and reflected in project planning and decision making
  ‎4. Advise on, and assist with, project reviews conducted by AMEU
  ‎5. Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
  ‎6. Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+‎1
  ‎4. **Reporting**
  ‎5. Provide regular and timely updates on progress and challenges to supervisors and other team members
  ‎6. Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
  ‎7. Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

Key Performance Indicators
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* % of milestones completed on time as per the original plan
* Project completed on time without the need for an NCE
* Project completed within budget flexibility (not requiring a budget amendment for project lines)
* % of contractual performance indicators achieved
* Project records and documents (beneficiary lists, donation certificates, attendance sheets, payment sheets) available for all project activities
* Positive monitoring and evaluation reports (internal and external)
* Number of complaints received related to the project
* % Ineligible expenses on project budget lines* A minimum Bachelor degree in the Management, Social Work, Pedagogy, Community Development with focus on children and/or youth, media and communications or other related field of studies social sciences (or equivalent field experience)
* At least ‎4 years of experience in humanitarian aid, with ‎2 years minimum experience on the management level (with direct supervision of staff)
* At least ‎1 year in a supervisory role in capacity development
* Experience of facilitating and conducting trainings
* Fluency English, both written and spoken
* Professional/advanced knowledge in Kurdish or Arabic
* Excellent knowledge of Microsoft Office (with focus on Excel, Word and PowerPoint)
* Previous experience in reports to the donor
* Excellent communication skills
* Familiarity with the Directorate Culture and Youth
Ability to organize and plan effectively, and to work under pressureInterested candidates can apply via the following link:
https://docs.google.com/forms/d/1adTWYotFXGU4RnVf8cpmpQo-sxmBYuk_dJdCycP4UJc
Kindly Note the project is "pending the final approval from the donor"
Only shortlisted candidates will be contacted.
Only CVs in PDF format will be accepted.
Incomplete applications will not be considered.