Project Coordinator

At SOM, we are a collective committed to shaping a better future for our
clients, communities and planet. We aspire to create the most sustainable,
impactful work through creative, interdisciplinary teams with all the
resources and diversity of a global firm. We value those who are passionate
about excellence, innovation, integrity, inclusivity, and collaboration.
Together we can achieve great things.
Applicants are required to show evidence of regional experience and must be
already situated in the Gulf.
Success at SOM Means
* Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
* Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
* Product: We strive for excellence in the concept, quality, and delivery of our work.
* Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
* Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
* Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.
Position Responsibilities
* Assist in the preparation of fee proposals, project memos, correspondence, contracts and schedules for professional services.
* Support marketing related efforts (i.e. RFQ/RFPs, Salesforce data, etc.)
* Schedule client meetings and record meeting minutes for review by Project Manager.
* In conjunction with Project Manager and Project Accountant, coordinate appropriate billings to ensure payment compliance, set up projects in accounting systems and maintain work plans in Vision.
* Maintain records of certificates of insurance, internally and externally.
* Provide support as requested during CD, tender and CA phases.
* Maintain and update project data (in various mediums including hard copy project files, network drives etc.)
* Organize and implement administrative projects independently in accordance with deadlines.
* Coordinate and maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements.
Minimum Qualifications
* Bachelor's degree desirable.
* Minimum ‎2 years' professional work experience in an office environment working with and as part of a team. Prior experience in Architecture, engineering or construction is highly desirable.
* Strong proofreading skills.
* Exceptional written and communication skills.
* A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.
* Prior financial, accounting or bookkeeping experience.
* Strong command of Google Workspace, Microsoft programs, especially Word and Excel and Salesforce.
At SOM, we welcome and encourage diversity in the workplace. We believe an
inclusive environment benefits our employees, our firm, and our community,
while also enriching and challenging our own thinking about design. We are
proud to be an equal opportunity and affirmative action employer. Visit this
page to learn more about SOM's employment policy and how to apply offline:
www.som.com/employment_opportunities_and_policy

For more about SOM:
www.som.com
Portfolios must be submitted for all design positions (Architecture,
Interiors, Planning, etc). Applications without work samples will not be
reviewed. Portfolios should be one PDF attachment, ‎10-‎20 pages, maximum ‎5 MB.
Submit portfolios as part of your application in the section where the
application asks you for your Resume or CV.