Executive Assistant - Fixed Term Contract (2 yrs.)

Career Area:

Administrative Support

Job Description:

Job Purpose
We have an amazing opportunity for an experienced Executive Assistant. In this
exciting role, you will contribute to the efficiency of our company by
providing personalized administrative support to the Vice President of the
EAME Distribution and Strategy Manager, building and maintaining strong
business relationships and thriving in a fast-paced matrix environment.
Responsibilities will include, but not limited to:
* Provided administrative support to the Vice President and Strategy manager
* Manage email communications often corresponding on behalf of the managers
* Handle inquiries and requests as and when appropriate
* Organize and maintain calendar and appointments
* Participate in meetings ensuring minutes and action items are recorded and managed in a timely manner
* Research and present findings on topics as assigned by managers
* Support with meeting preparations - Presentation decks, briefing papers, reports etc.
* Proficient in Microsoft suite and Outlook
* Schedule meetings and provide support to managers with meeting preparations
* Liaising with business and external stakeholders and employees as required
* Representing the managers during their absence in delegating work and decision making where appropriate
* Managing all travel requirements (calendar management, flights, accommodations, etc.)
* Flexible to travel (‎15%)
* Create and maintain data accuracy including data management
Requirements:
* Minimum Bachelor's degree in Business Administration or similar area of study
* ‎5 - ‎7 years' experience in a similar role (preferably working for a multinational / matrix organization)
* Proven experience managing executives' calendars
* Excellent business understanding and communication skills
Behavioral Attributes:
* Ability to stand-in for meetings when not business critical
* Self-starter, able to work independently, proactive and solution oriented
* High level of discretion with a strong focus on confidentiality
* Act as a key partner to identify areas of opportunity and engaging in strategic conversations
* Ability to collaborate and build relationships across all levels of the organization
* Excellent time management and organizational skills
* Assertive and resourceful
Additional Information:
Please frequently check the email associated with your application, including
the junk/spam folder, as this is the primary correspondence method. If you
wish to know the status of your application - please use the candidate log-in
on our career website as it will reflect any updates to your status.
Caterpillar is an Equal Opportunity Employer and considers applicants for all
positions without regard to race, color, religion or belief, sex, age,
national origin, citizenship status, marital status, military/veteran status,
genetic information, sexual orientation, gender identity, physical or mental
disability or any other characteristic protected by applicable laws.
Caterpillar is committed to creating a dynamic work environment that values
diversity and inclusion, respect and integrity, customer focus, and
innovation. For more information, visit
https://www.caterpillar.com/en/careers/why-caterpillar.html
Follow us on Twitter, Facebook, LinkedIn, and YouTube.
NB. The panel cannot make assumptions when shortlisting therefore please
demonstrate your qualifications and experience on your CV relevant to the
criteria outlined.
Pending the number of applications, the criteria for the position may be
enhanced to facilitate shortlisting.
#LI
Caterpillar is an Equal Opportunity Employer (EEO).
Not ready to apply? Submit your information to our Talent Network here .