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Job Description
* Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
* May revise system or schedule as required to ensure timely approvals and distribution.
* Ensures changes to document in a timely fashion in order to meet set deadlines.
* Responsible for coordination with other parties to make sure document edits are made and proofed.
* Tracks and keeps records of documents.
* Follows standardized procedures but may have to use discretion to complete project.
* Ensures document tracking and production system is maintained.
* Prepares and maintains a document control system for all forms of documentation.
* Makes copies of drawing for production and other company employees.
* Assures that all completed documents have been signed-off by the appropriate personnel.
* Distributes copies of documents to the appropriate personnel.
* Implements and follows company quality assurance program procedures.
Qualifications
Typical responsibilities of the job include:
* answering calls, taking messages and handling correspondence
* maintaining diaries and arranging appointments
* typing, preparing and collating reports
* filing
* organizing and servicing meetings (producing agendas and taking minutes)
* managing databases
* prioritizing workloads
* implementing new procedures and administrative systems
* liaising with relevant organizations and clients
* coordinating mail-shots and similar publicity tasks
* logging or processing bills or expenses
* acting as a receptionist and/or meeting and greeting clients
Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way sin…
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