Technical Facilities Coordinator

Responsibilities
TikTok is the leading destination for short-form mobile video. Our mission is
to inspire creativity and bring joy. TikTok has global offices including Los
Angeles, New York, London, Paris, Berlin, Dubai, Singapore, Jakarta, Seoul and
Tokyo.

Why Join Us
At TikTok, our people are humble, intelligent, compassionate and creative. We
create to inspire - for you, for us, and for more than ‎1 billion users on our
platform. We lead with curiosity and aim for the highest, never shying away
from taking calculated risks and embracing ambiguity as it comes. Here, the
opportunities are limitless for those who dare to pursue bold ideas that exist
just beyond the boundary of possibility. Join us and make impact happen with a
career at TikTok.

You will be part of the Global Real Estate team based in Dubai, working on a
range of projects across EMEA and ensuring on-time delivery and user
satisfaction. Our goal is to ensure that our employees are operating at their
best, in a well-structured, inspiring environment.
The successful candidate will be responsible for supporting the Global Real
Estate Department for EMEA. Maintaining documentation, procurement workflows
and coordination with the internal real estate team and user departments as
well as liaising with external vendors.

Responsibilities:
* Provide support to the Global Real Estate & Facilities Department, (including managed office space).
* Respond to all Facilities Management inquiries and complaints, assess problems and take the necessary corrective action.
* Asset management.
* Assist in preparation of site inspection within the region and liaise within the organisation.
* Manage Contractors and IFM performance regarding facilities management and maintenance requirements.
* Manage the logging of various ticket portals and similar when required.
* Complete regular audits of our properties from a Facilities Management perspective.
* Coordinate small building works, renovations and relocation projects.
* Comply fully with all aspects of the Health & Safety at Work and any other relevant statutory compliance legislation.
* Maintain confidentiality of sensitive materials and assist in gathering reference materials.
* Manage and update shared folder, handle written correspondences and documentation.
* Keeping various trackers up to date with the ability to produce reports.
* Liaising with stakeholders feedback and use data on Facilities Management related matters.
* Perform other Facilities Management related duties as assigned.
Qualifications
* ‎4+ years relevant experience (facilities coordination/management).
* A self-starter and experience working for a growing (not complete) organisation.
* IWFM member or similar.
* Health and Safety certification such as; IOSH or NEBOSH or similar.
* Proactive, fast learner and a willingness to adapt.
* Strong written/oral communication, organisational, and multi-tasking skills.
* Meticulous, organised and able to work in a fast-paced environment.
* Able to travel and provide on-site and remote Facilities Management support.
* A passion for people and services.
TikTok is committed to creating an inclusive space where employees are valued
for their skills, experiences, and unique perspectives. Our platform connects
people from across the globe and so does our workplace. At TikTok, our mission
is to inspire creativity and bring joy. To achieve that goal, we are committed
to celebrating our diverse voices and to creating an environment that reflects
the many communities we reach. We are passionate about this and hope you are
too.