Events Executive

Job Purpose: Events by DNATA (EBD) is a new division within DWT. This division
has undertaken to contract the handling of major Events, Exhibitions and
Incentives trip deliveries. These projects are handled both in Dubai and
select countries abroad EBD provides both marketing / distribution and travel
related support to their clients based-on annual contracts. To provide
operating and administrative support to the Events unit, which will entails
assistance with negotiating & contracting when required, handle basic costing,
client queries, bookings and 'on-site' customer service functions. Job
Outline: - Provide administrative support to organise and implement the
operating procedures in this division for easy access of the information by
the job holder, to answer queries & provide statistical data to the
department. - Negotiate and contract the most competitive rates per event with
hotels, airlines, transport companies and other travel related service
providers. This function is done independently in the absence of the Snr.
Event Executive. This is in order to get the best deal in EBD, the acceptance
of the agreement will be done by the SEE. - Coordinate and provide back office
support for all activities involved in promoting, marketing, operating and
administrating each event, exhibition or incentive inquiries (e.g. obtaining
databases, promotion material) in order to ensure timely & accurate
completion. - Independently handle basic costing of exhibition &.events except
incentive inquiries and upload the information accurately into 'EVE' - The EBD
management & reservation system. In order to ensure accuracy of the system. -
Handle basic / simple client esquires, client correspondence, make bookings
with all vendors (hotel, air, visa, marhaba, `tours safaris & any other
special requests) within parameters set by the Stir. Events Executive in order
to ensure correct & accurate information is given to clients. - Assist in
preparing the monthly status reports of each exhibition! event along with the
Snr. Event Executive, in order to highlight the financial status, payment
status and any other adhoc information that is required of each activity. -
Record and compile feedback to the Snr. Events Executive from customers in
regard to the services provided by the hotel and ground services in order to
enable SEE to take action as appropriate. - Independently run the 'on-Site'
travel office temporarily located at all exhibitions, events and convention
locations in order to effectively handle & provide travel related services.
This entails handling and providing travel related services to both
participants and visitors.
Qualifications & Experience: Qualifications: - Degree or Honours (‎12+‎3 or
equivalent) Experience: - Hospitality.Other : ‎5+ Years - Experience in the
travel industry. Out of which preferable in inbound travel or hotel industry
or handling exhibitions, conventions etc. - Working experience in handling of
all travel aspects of exhibitions, such as contracting with airlines, hotels
and ground operators. - Capability of operating and handling all inquiries and
ability to package. Knowledge & Skills - Excellent communication skills. -
Ability to deal and negotiate on all levels. - Pleasing personality. Excellent
English written / spoken. - Working knowledge of PC packages MS Word / Excel &
preferred Access - Valid U.A.E. driving licence of additional help.