Executive Assistant

Siemens strongly believes in the value of a Digital Portfolio, hence Smart
Infrastructure combines Digital Power Distribution and Digital Building
Infrastructure technologies. Our Digital Portfolio will enable our customers
to enjoy occupant's intuitive buildings which are comfortable, safe, secure
and energy efficient.

Smart infrastructure from Siemens intelligently connects energy systems,
buildings and industries to adapt and evolve the way we live and work. We work
together with customers and partners to build an ecosystem that intuitively
responds to the needs of people and helps customers to better use resources.
It helps our customers to thrive, communities to progress and supports
sustainable development.

Join our Smart Infrastructure RSS Business Unit as an Executive Assistant and
help us re-imagine the world by finding solutions and making the world a
smarter place for tomorrow.

Your Role - International, Challenging And Future-Oriented!

In this role you will mainly provide administrative support to the RSS
Business Unit Head and FIN Head based in the UAE (Dubai) in their day-to-day
activities including but not limited to:

• Calendar Management (arranging internal and external meetings)


• Draft, review and send communications on behalf of the executives


• Organize and prepare for meetings (internal and external), including gathering documents and attending to logistics of meetings in liaison with respective team members and/or other departments within the organization


• Closely coordinate with Communications Team in organizing internal and external events and act as Social Media Coordinator for RSS team responsible for social media campaigns and platforms


• Coordinate travel arrangements including ticket issuance, hotel bookings, visa application and other related internal approvals


• Submit expense claims on behalf of the executives


• Procurement of office supplies and IT equipment


• Determine priority of matters of attention for the Management; redirect matters to staff to handle, or handle matters personally, as appropriate.


• Keep the management advised of time-sensitive and priority issues, ensuring appropriate follow-up


• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Management as needed


• Maintain confidential and sensitive information

Your Qualifications And Skills - Digital And Solid!

• At least ‎3 years experience in the UAE or anywhere in the Middle East providing support at an executive level


• Proficient computer skills and in-depth knowledge of relevant software such as MS Office


• Knowledge of standard office administrative practices and procedures


• A Bachelor's degree an advantage

Since you will be supporting the Head/s of the largest business unit within
Smart Infrastructure, you are expected to be proactive with excellent
organizational and planning skills. You must be able to interact effectively,
cooperate and collaborate efficiently with other members of the organization.

What else do you need to know?

As a world leader in developing and producing the most advanced engineering
technologies, we improve lives and further human achievements worldwide, while
also protecting the climate - all thanks to our employees. Working with us,
you have the foundation to develop personally and professionally. We give you
the chance to do something significant, that benefits society and human
progress. We give you the chance to create a difference.
Diversity at Siemens is our source of creativity and innovation. Having
different types of talent and experiences makes us more ambitious and better
prepared to respond successfully to the demands of the Society. Therefore, we
value the candidates that reflect the Diversity that we enjoy in our Company.
Please find more information at www.siemens.com
At Siemens we are always challenging ourselves to build a better future. We
need the most innovative and diverse Digital Minds to develop tomorrow's
reality. Find out more about the Digital world of Siemens here:
www.siemens.com/careers/digitalminds
We are looking forward to receiving your online application.
Please note: Only complete applications can be considered in the selection
process.

Organization: Smart Infrastructure
Company: Siemens Industrial LLC
Experience Level: Experienced Professional
Job Type: Full-time