A future-proof position within one of the world's largest providers of
shipping, logistics & marine services.
Due to changes in our team structure, we are looking for a full-time permanent
Receptionist/Office Coordinator at our Head Quarters office in Dubai.
The successful candidate will provide front line customer service to our
guests as well as administrative support within the HQ operation. They will
report to the Office Manager & Group Human Resources Officer.
Key Areas of Responsibility:
* Manage the switchboard: screen and determine the purpose of callers, and forward calls to appropriate personnel and departments.
* Meet, greet, and assist guests, & visitors. Ensure that reception runs smoothly and effectively.
* Deal with incoming/outgoing post and couriers quickly and efficiently.
* Manage the meeting rooms and ensure they are set-up for scheduled meetings.
* Ensure office supplies, and stationery are ordered and stocked at all times.
* Assist Managers, Admin and HR tasks as needed.
Other Job Details
HR Administration: Provide administrative support in the HR software
application and provide occasional HR support to the HR Manager to ensure
staff records are correctly administered, medical insurances are up-to-date,
and arranging staff flights/hotel accommodation.
We Offer:
Competitive terms;
Opportunities for personal and professional development;
The chance to be part of a globally recognised shipping and logistics company;
Internal ISO-certified training academy.
About the Company
Gulf Agency Company (GAC) is a world leading service supplier of shipping,
logistics and marine solutions, dedicated to building long-term relationships
with customers, staff and suppliers. GAC was formed in the Middle East in 1956
by Swedish business interests and today employs over 8,000 staff and works in
over 300 offices across all continents. We are committed to delivering a range
of integrated shipping and logistics services to cargo, tanker, cruise, marine
and other related markets at the highest level of quality and safety.
Desired Qualifications
* University Degree in Business Administration or equivalent
* Relevant experience in Reception / customer service
* Excellent English, both oral and written
* Comfortable Office 365 user
Key Competencies
* Effective communication
* Accountability
* Customer-focused - Extremely helpful and service-oriented
* Highly motivated and willing/able to take initiative
* Structured & organised
* Problem solving abilities
* Great cooperative skills
* Quality focus and attention to detail
### **Job Summary** Handle the reception office by communicating with clients either over the telephone or in-person and ensuring they represent a professional image of the center. **Main responsibilities:** * Responsible for the provision of switchboard and other related front office services …
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