We Offer:
We offer you an exciting global career at the forefront of world trade.
Working with the best people in a global team culture with future growth
opportunities in an industry that has a significant impact on the world
economy.
We're proud of our people who define our company's industry leadership, global
team culture and customer-centric focus every day. When you join our team you
join a truly diverse, global organization in a fast-moving, values-based, work
environment where you can grow on the job, create and shape our digital
solutions, tap into industry-leading talent development initiatives, enjoy
working with your colleagues and broaden your world view through our
international job postings.
This is a great opportunity to be part of an industry leading transformation
journey where you will play a key role in working closely with our Head of WCA
OCL with a special focus on executive-level day-to-day administration, project
communication and business support.. This role is based out of our Dubai
office, United Arab Emirates.
* Key Responsibilities
* Provide a comprehensive secretarial and administration service to the Head WCA LOC across the range of his/her work, manage the appointment calendar and independently schedules appointments.
* Maintain and organize the Head WCA OCL's diary, filing system and all other relevant areas as necessary, screen incoming calls and correspondence and respond independently when possible.
* Draft presentations, articles, briefings, and proposals as requested by the HEAD WCA OCL.
* Facilitate meetings, schedule debriefing meetings so that follow up action can be implemented. Also, arranging refreshments, seating and taking minutes if required to do so for meetings.
* Respond to OLT and other stakeholder queries in a timely and professional manner, both orally and in writing.
* Co-ordinate all HEAD WCA OCL and travel arrangements, manage Travel Expense Management and travel coordination.
* Maintain and continuously keep up to date all HEAD WCA OCL's mailing lists.
* In Liaison with IBM, Government Relations Office and HR, process employment visa for new hires and coordinate their joining and travel requirements.
* Handle the administrative onboarding of new hires and relocation support
* Ensure the effective management and update of all relevant databases.
* OCL Strategy: Timely and accurate collation and dissemination of workshop output, constant follow up with project owners to ensure focus is maintained and coordination of monthly status reports.
* Liaise positively and professionally with colleagues and visitors.
* Manage office utilities, budget and general office administration
* Manage process with GSC on admin invoice payment
* Act as Petty Cash custodian
* Supervise smooth running of office services and facility
* Supervise on the procurement of office consumables and office materials
### **Job Summary** We are currently seeking an experienced Office Administrator/Administrative assistant to join our team. Successful candidates will have excellent organization and customer service skills and must be outcome-oriented. Candidate will perform a variety of administrative tasks, incl…
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