BU/HR Coordinator/Data Entry

Job Information

Industry
Construction
City
Dubai
State/Province
Dubai
Country
United Arab Emirates
Zip/Postal Code
‎337-‎1500

Job Description

• Prepares and coordinates with HR and Accounts Department pertaining to all documents for Supply Chain new and existing staff.


• Acts as an advisor for all matters related to staff HR in accordance with the Human Resources Department. (Insurance , Visa Processing


• Coordinates with IT Department and vendors for new staff IT related requirement such as citrix and oracle ID, new computer, printers and telephone.


• Monitors attendance system and generating reports to concerned managers and HR Department.


• Coordinates with internal departments and vendors for the installation and maintenance of fixed assets and consumables for all Supply Chain outlets.


• Coordinates with the Recruitment for Staff hiring and induction through SOHO system.


• Maintains the Jam Incubator Oracle for Staff leave, Ticket, Company Letter (Transport, Warehouse and Procurement Department).


• Drafting Memorandum as per Department Requirement (Staff Memo / Deductions)


• Ensures Material and report for signature are accurate and complete


• Schedules meetings, prepares agenda and circulates minutes.


• Ensures Data Entry and filing is complete and up-to date.


• Data entry pertaining to Transport Department (Invoices , External/Internal vehicle hire).


• Assists Transport Supervisor & Maintenance Officer


• Maintains updated List of External Suppliers in co-ordination with Procurement.


• Assists the Transport Planner / Supervisor to process monthly hire invoices.


• Ensure hire records invoices are processed on time through Accounts.


• Liaises with the Procurement Dept for comparative statement.


• Generations of Reports as & when required by the Transport Supervisor/Manager.


• Raises Purchase request for Stationary & Pantry Needs of Transport Dept.

**

Requirements**
* ‎5 years of relevant work experience in HR / Administration
*
Good Communication Skills
*
Computer Literate - MS Office. Oracle.
*
Assertive, confident and able to deal professionally across all levels in the
organization.