Job Purpose: Job Purpose: To provide general administrative services and/or
secretarial support. This role is typically focused on the completion of tasks
and work routines that are semi-related. Interaction with contacts within
other departments is routine and usually uncomplicated. The use of a computer
is at a basic level and somewhat frequent. Job Outline: - Organise
appointments as required and prepare necessary documents, keeping designated
employees advised of their daily schedule and ensure availability of
facilities, meeting rooms etc. Where required, handle all aspects of internal
customer service to ensure a professional, accurate and informative service. -
Receive cash, prepare daily reports on the same and highlight discrepancies
where the case. Support supervisory staff in billing and account
reconciliation where required. Prepare and submit applications, government
forms, permit requests etc. for employees. - Prepare documents and forms for
submission to HR, Staff Travel, and other internal departments for staff as
required. - Complete timekeeping activities such as: input of sick, absence,
leave, overtime to ensure accurate records are maintained. Assist in compiling
routine management reports. Recommend improvements to process/procedure to
seniors. - Maintain department records for timekeeping and highlight
attendance trends or issues to management. - Compose and dispatch routine
letters, memos and other correspondence for the department. Sort, consolidate
and distribute incoming mail items and other documents in an organised and
timely manner. - Prepare documents for distribution to internal and external
departments as per department requirements. This includes photocopying,
collating, scanning, faxing, laminating, binding etc. Wherever required by the
role, update information systems and prepare routine reports. - Maintain an
efficient filing system for the department and ensure logs or standard reports
are as per requirements. Ensure information is accurate and up to date. -
Ensure hardware assets are in working order (photocopier, telephones, fax). -
Order and maintain office stationery supplies, with logs of daily activity.
Qualifications & Experience: Minimum
Qualifications/Experience/Knowledge/Skills Qualifications: 10 years of
schooling or equivalent Experience : General administration - 1+ Year
Knowledge/Skills: Experience in an administrative or office environment.
Computer literate with working knowledge of Word, Excel etc.
Salary & Benefits: Join us in Dubai and enjoy an attractive tax-free salary
and travel benefits that are exclusive to our industry, including discounts on
flights and hotels stays around the world. You can find out more information
about our employee benefits in the Working Here section of our website
www.emirates.com/careers. Further information on what's it like to live and
work in our cosmopolitan home city, can be found in the Dubai Lifestyle
section.
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