Administrative Assistant Dubai Full Time Posted 7 hours ago

Full Time
* Dubai
* Posted ‎7 hours ago
You Will Be Responsible For

* Perform full-time administrative support and smooth running of the Production Department under the provision of the Managing Director/CEO.
* Perform secretarial works which include filing, typing, correspondence, and other general administrative works being assigned from time to time.
* Will be in charge of maintaining office operations through receiving and distributing communications; collecting and mailing correspondence
* Managing the reception area, telephone inquiries, call logs, and ensuring proper documentation and data entry. Determine which are priority matters and alert the administration and executive accordingly.
* Support staff in assigned project-based work and contribute to team effort by accomplishing related results as needed
* Plan and coordinate office activities and operations for a professional conference.
* Manage calendars to schedule appointments (Book conference calls, rooms, couriers, hotels, etc.)
* Arrange and coordinate meetings.
* Prepares agenda and make arrangement for the staff or other meetings.
* Make travel arrangements for staff.
* To maintain and update all documents and keep them orderly complete and categorize for easy accessibility to specific records (electronic and manual).
* Liaising suppliers and clients regarding inquiries, quotations, and payments and keeping customers informed of order status.
* Assist in the preparation of regularly scheduled reports
* Assist with the establishment, revision, and maintenance of office procedures and policies.
* Maintains supplies by checking stock to determine inventory levels; anticipating requirements; preparing comparison sheets, placing and expediting orders; verifying receipts; stocking items; delivering supplies to workstations.
* Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter funds.
* Familiarity with office management procedures and basic accounting principles.
* Perform other related work assigned from time to time.
Ideal Profile

Requirements

* Bachelor's Degree in Administration or Secretary field
* Minimum of ‎3 years experience
* With experience in "HR, DOCUMENT CONTROL, SALES, PURCHASE, INVENTORY, PAYROLL, and ADMIN"
* Ability to work and perform with minimum supervision
* Can work under pressure
* Excellent Administrative and Customer Service Skills
* Excellent English Speaking, Writing, and Reading Skills
* Knowledgeable in using MS Office (Word, Excel, PowerPoint, etc.)
* Have a presentable image (Professional Looking) Photo taken within the last ‎6 months to reflect your current appearance is required
* Experience in handling certifications is an advantage such as ISO…etc.
* Knowledge of Accounting is an advantage