Receptionist

Organisation
Position
Receptionist
Vacancy ref
‎82607
Based in
Dubai
Business area
Subsea & Conventional
Contract type
Staff
Closing date
‎22/‎02/‎2024

Vacancy information
At Subsea ‎7, we take pride in being recognized globally as a leader across the
Energy Industry. For ‎5 decades our people have delivered over ‎1,000 projects
in all water depths across our energy hubs and we continue to do so, adapting
and evolving in an ever-changing world. Our success and sustainability are
only made possible by continuing to develop our assets and technology through
innovation and collaboration, and importantly through the development and
diversity of our people who every day 'Make Incredible things Happen' At
Subsea ‎7.
The Receptionist is the face of the organization, and he/she is responsible
for being the first point of contact for the Dubai Branch for people making
contact with the Company either in person or telephone.
All personnel are expected to contribute to creating a positive HSEQ culture
within Subsea ‎7 and ensure familiarity with and adherence to local HSEQ codes
and practices.
All personnel are also expected to contribute to creating a culture of ethics
and integrity within Subsea ‎7 and ensure familiarity with and adherence to our
Code of Conduct.

KEY RESPONSIBILITIES
* Greet and welcome guests as soon as they arrive at the office and assist them to log in to our Teams-go system and print their visitor's pass.
* Direct visitors to the appropriate person in all floors
* Answer, screen and forward incoming phone calls and providing basic and accurate information in-person and via phone/email.
* Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
* Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
* Order front office supplies and keep inventory of stock.
* Update meeting room calendars and schedule meetings
* Keep updated records of office expenses and cost.
* coordinating with HSE team for arranging visitors' HSE office induction and updating the welcome presentation to be displayed on the TV screens.
* Takes delivery of parcels/documents, ensuring they reach their intended recipient. Also, arranges documents and parcels to be despatched as instructed, either by mail or by courier. Maintain register.
* Assist the Facilities Administrator in the administration of the Parking slots allotted to management.
* Activation/Deactivation of Roaming services and maintain register.
* Checking office supplies (pantry/stationeries) and ordering same where necessary.

PROFESSIONAL QUALIFICATIONS & EXPERIENCE
* Bachelor's degree.
* ‎2+ years of experience as a corporate receptionist.
* Additional certification in Office Management is a plus.
* Can speak/write English fluently. Knowledge of Arabic language is an advantage.

CAPABILITY PROFILE - KNOWLEDGE, SKILLS, EXPERIENCE SKILLS & CAPABLITIES
* Excellent communication and interpersonal skills, ability to deal with people at all levels.
* Uphold Group values as detailed in Subsea7 Management System.
* Proven work experience as a Receptionist, Front Office Representative, or similar role.
* Proficiency in Microsoft Office Suite.
* Solid written and verbal communication skills (English and Arabic is a plus).
* Ability to be resourceful and proactive when issues arise.
* Excellent organizational skills.
* Multitasking and time-management skills, with the ability to prioritize tasks.

OUR OFFER
We are an Equal Opportunity Employer. We are committed in creating a diverse
workforce and look to offer an exciting and excellent international career
opportunities as you develop your skills and aspirations.
Along with a range of employment benefits, career development opportunities
(mentoring and development programmes) and a flexible working environment, our
employees can also further enhance their work-life balance through our Remote
Working Policy and wellbeing through a Medical Private Plan and a Wellbeing
support initiatives.

Join Us
All applicants that meet the job criteria will be contacted in the two weeks
following the application submission date by our AMEC recruitment team.
Remaining applications will be integrated in our database and considered in
future job opportunities.