Safety Support Coordinator

Job Purpose: JOB PURPOSE Contribute to the provision of a safe working
environment within the Emirates Group by providing technical and
administrative support to specific safety disciplines within Group Safety.
This may include safety promotion and training activities, research and
sourcing / collation of information to assist with administrative support to
investigations/activations to aid improvements in safety standards and to
minimise the likelihood of recurrent accidents. JOB ACCOUNTABILITIES LINKED TO
OBJECTIVE AREAS Undertake a variety of special projects as directed, based on
emergent trends, involving internal and external research of best practice, on
behalf of and within guidelines provided by the SVP-Safety, Head of Flight
Safety, Manager SMS or relevant Safety managers. Group Safety Accountabilities
Co-ordinate Group Safety administrative services to streamline the support
provided and ensures that the operational and administration needs of the
various teams are met. Create and update presentations and manuals and
organisational systems for records to meet regulatory and organisational
requirements. As directed, support investigation processes by retrieving,
collating and extracting relevant data from sources and employee personnel
records. Ensure that all interim and final reports are in accordance with
internal standards as set out in the Group Safety Procedures Manual, and
external regulations such as ICAO Annex ‎13, and that they are disseminated to
relevant internal departments and external agencies such as UAE General Civil
Aviation Authority (GCAA) etc. in an appropriate and timely manner. Maintain
and regularly review a central database of all safety recommendations made
from investigation reports and provide Head of Flight Safety, Manager SMS or
relevant Group Safety Manager(s) with details of follow up actions and / or
outstanding recommendations. Ensure that the emergent trends and risk matrix
accurately reflects the current status. Coordinate and update records in
relation to agreed Safety Performance Indicators (SPIs) / Safety Performance
Targets (SPTs). Provide support in areas such as flight and ground safety
debriefs by the coordinating the collation of accurate data and information as
required by the Safety Managers to meet any time critical deadlines. Ensure
that there is minimal disruption to operations through liaison between Safety
Managers and line management so that the debrief can meets all specified
requirements. Coordinate the preparation of information submitted to the
corporate database to ensure control and accuracy of data for statistical
analysis for safety managers to undertake risk analysis. Coordinate and edit
information to generate reports such as management safety review reports and
departmental safety reports, which are used assist senior management make
operational decisions. Ensure that the Flight Safety Go-Team is compliant with
the regulatory requirements of the State. This includes auditing and updating
the Flight Safety Go-kit equipment and Go-team records such as accident
investigation and blood borne pathogen training records, vaccinations,
passports, visas etc. Organise and co-ordinate logistics for Group Safety
internal and external events such as Safety Days, Emergency Response Planning
(ERP) and safety campaigns, roadshows, training, and workshops, Gulf /Flight
Safety Committee Meetings, Safety Action Groups, Safety Boards, the Management
Review Safety Committee and other safety related conferences which may be
required to meet regulatory requirements. Ensure necessary material and
documentation is prepared and available, that appropriate facilities such as
meeting rooms and accommodation is booked and required personnel are available
to attend to ensure the events runs smoothly. Co-ordinate the procurement and
logistics for the design, development and global distribution of safety and
ERP promotion and training materials. Organise the safety promotion and
training safety publications and resources including the stock room, online
storage and distribution including liaison with internal and external parties.
Monitor and review industry publications and internet sources (including from
ICAO and Aircraft Accident Investigation Bureau) to enable the Emirates Group
to remain up to date with changes and best practices relating to safety.
Ensure that relevant information is communicated to Manager SMS, SMS Standards
and Training Manager and / or the relevant Safety teams or Managers for action
as appropriate. ate.
Qualifications & Experience: MINIMUM
QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS Qualifications: ‎12 Years schooling
or equivalent Experience: Medical/Safety/Ground Safety: ‎3+ Years Experience in
an administrative role preferably in an airline safety department working with
safety Applications, ERP, safety data systems and supporting safety
investigations. Knowledge/Skills: - Knowledge of safety investigations and
investigation reports as required by the UAE GCAA and ICAO. - Knowledge of
Safety and/or ERP systems. - Knowledge of aviation / ground operations,
engineering advantageous. - Proficient in Microsoft Office - Report writing
and presentation skills Safety Critical Role: No Leadership Role: No
Salary & Benefits: Join us in Dubai and enjoy an attractive tax-free salary
and travel benefits that are exclusive to our industry, including discounts on
flights and hotels stays around the world. You can find out more information
about our employee benefits in the Working Here section of our website
www.emirates.com/careers. Further information on what's it like to live and
work in our cosmopolitan home city, can be found in the Dubai Lifestyle
section.