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Company Description

COMPANY DESCRIPTION
We are far more than a worldwide leader. We are more than ‎240000 women and men
who share something unique.
Each and every day we host the world. We care for millions of people. We are
all moved by curiosity. We love blending cultures. We are proud of our
differences
Yes, we lead the way. But we want to go further, with audacity, with
imagination, with passion
SOFITEL DUBAI the obelisk
Sofitel Dubai the Obelisk is Sofitel's largest property in the Middle East.
The hotel features ‎594 luxury guestrooms inclusive of ‎68 suites and ‎96
serviced apartments in the heart of Dubai. A variety of trendy restaurants and
bars including a contemporary Asian restaurant, a Gastro Pub, a French
Brasserie and Pool Bar & Lounge bring residents and patrons together to
celebrate the French "Joie de Vivre". Guests have the option to unwind at the
Sofitel Spa with L'Occitane and outdoor pools with private cabanas or workout
in a fully-fledged fitness center. Business travelers have access to ‎1,589
square meter of meeting space including one state-of-the-art ballroom ideal
for the most sought after social gatherings.
Sofitel Dubai the Obelisk will infuse the brand's essence with capitalizing on
a perfect balance of modernism and ancient Egypt reflective of the renowned
design elements of Wafi. If you are as excited as we are about connecting
hearts and showing your guest passion, join us as the next Heartist and help
us to make Sofitel Dubai the Obelisk a truly welcoming destination!

Job Description

The Position
Maintain a system of purchase orders, receipts, invoices and cheque requests
in order to promptly and adequately support, document and process for payment
all hotel payables according to the company's policies and procedures.
To ensure payments are made in a timely and accurate manner; all relevant
records are completed and accurately posted; accurate aging of all accounts
which are reconciled to the General Ledger control account.

KEY ROLES & RESPONSIBILITIES
* Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.
* Ensure invoices have relevant documents such as PO, AFE, Contract etc
* Verify the invoices to check the unit of issue. Unit price, quantity, extension against the hotel purchase order and receiving advice.
* Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
* Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
* Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads
* Ensure invoices are correctly posted into system either manually or through the FMC upload file.
* Maintain approved up-to-date vendor/supplier database on the accounts payable system.
* Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
* Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
* Maintain a close working relationship with the purchasing, receiving and cost control staff.
* Reconcile main vendor statements monthly in order to ensure that the account is kept current.
* Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
* Maintain alphabetical files by vendor containing complete invoices and back up attached to the cheques for efficient access after payment. All filing is to be kept current.
* Ensure all expenses for the month are posted
* Prepare list and back-up for accruals (invoices received after closing and goods and services received but not yet invoiced).
* Run the required reports at month end and ensure that the aging is balancing with the GL.

Qualifications

PERSONAL ATTRIBUTES
* Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
* Must have commitment to follow all local and corporate policies and procedures.
* Pleasant personality
* Neat appearance
* Oral and written fluency in English
* Display initiative
* Team player
* Customer/people oriented
QUALIFICATIONS
* Diploma holder would be preferred.
* Knowledge of Microsoft Office mainly EXCEL & WORD.
* Knowledge of any accounting system will be an advantage.
EXPERIENCE
* Minimum of ‎2-‎3 years experience in accounting with at least ‎1 year in A/P in a Hotel.