Receptionist

When it comes to digital, physical or electronic payments, the whole world
trusts Giesecke+Devrient. Now you too can discover your passion for the world
of payment systems. Giesecke+Devrient is a globally active high-tech company
headquartered in Munich, Germany. As a trusted partner of central banks and
the entire currency industry, we increase security and efficiency in cash
circulation. Our ‎170 years of experience – combined with new, digital
solutions – makes us the world market leader in Advanced Currency Management.
As part of the G+D Group, we offer a wide range of development opportunities
in an international, family-owned company, with more than ‎12,600 employees
worldwide. We are convinced that the key to success is in the diversity of our
employees. That’s why it depends on you personally – let’s shape the future of
currencies together!

Scope and Purpose:
To welcome visitors and clients, receive and route telephone calls and provide
administration support in the office.
To deal with queries from the public and customers.

Key Result Areas & Responsibilities:
Welcome visitors to the office, assist them in making appointments, assure
their comfort and direct them to the proper staff or service.
Deal with enquiries from the public, staff and pass messages on to other
members of staff.
Answer telephones; screen and forward calls and /or record and forward
messages accurately.
Receive, sort, distribute and dispatch mails and couriers within the office;
file correspondence and other materials as required.
Verifying courier invoices & forwarding to Finance Department
Maintain hard copy and electronic filing system of visitors.
Order supplies related to office stationeries, pantry and coffee machine and
maintain stocks and records.
Business travel administration – maintain and update the records of business
trips of staff, distribute BTA forms to concerned staff and provide an
overview of employees’ presence status by means of ‘Staff Notifications’.
Checking FCO Advice for all Business Travels and take necessary steps
Arrange meetings, book and prepare Conference rooms and arrange hospitality
Make arrangements for monthly birthday parties.
General administrative and clerical support
Distribution of Invoices – Downloaded from the LES site (intranet).
Distribution of Etisalat Bills
HR Support
Assist the HR Team with the following tasks
Prepare the new-joiner starter kit such as stationeries, laptop, ID, access
card, network access, and that workstation is in place
Keeping up to date employee record electronically to ensure accurate
information
Maintain Employee Tracker for new-hires, leavers, leave management, digital
and physical files
Updating Personnel files
Medical Insurance Administration
Recruitment (arranging interviews, conference rooms etc.)
Checking FCO advice for all business travels and taking necessary actions
Annual Air Ticket Encashment Payment

Job Requirements:
Bachelor’s degree from a reputed university.
One-three years relevant experience.
Familiarity with current Windows operating systems (as applicable) and
proficiency in required software, including currently supported versions of
Windows applications such as Word, Excel, etc.
SAP Skills
Good verbal and written communication skills
Knowledge of administrative and clerical procedures
Customer service orientation
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What we offer
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Contact
HR Team Dubai
[email protected]
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Job offer
Job Details

Job Title
Receptionist

Business Sector
Giesecke+Devrient Currency Technology FZE
B1
Dubai Digital Park
Dubai Silicon Oasis

Requisition ID
‎22227

Location
Dubai, AE

Career level
Experienced and Graduates

Job Type
Fulltime, Temporary

Contact
HR Team Dubai
[email protected]