Academy Administrator - Post 16

Academy Administrator - Post ‎16

Post Title • Post ‎16 / Academy Administrator (non-teaching)
Reporting to • Secondary Vice Principal (Head of Post-‎16)
Tenure • ‎2023/‎2024 Academic Year
Overview
* The Post-‎16 / Academy Administrator will have primary responsibilities to support administration in Post-‎16.
* They may, in addition be required to support other administration areas in the school as directed by their line manager
Key roles and responsibilities
* To assist in all administration related to core aspects of IBDP and IBCP programmes
* To manage and distribute communications from the [email protected] email address
* Support the admissions process of new students into Post-‎16 through procurement of references and reports from previous school;
* Liaising with the Director of IB Programmes and subject leads to register students onto courses and upload student work (IAs, coursework, etc.) to IBIS;
* Assist with keeping detailed records of new student enrolments, subject choices, and ensuring that the students are provided with access to the online elements of their IB courses where appropriate;
* The generation and management of data from ManageBac and iSAMS to assist the Post-‎16 Leadership Team with data for tracking progress
* To lead on the administration of student access to, and usage of, online platforms such as Managebac, Kognity, UCAS, Common App etc.
* To liaise with external agencies such as Managebac, Kognity et al, and support the school's finance department with the processing of invoices
* To assist the Guidance Counsellor and Post-‎16 team with the production of transcripts for university applications and transfers to other educational institutes
* To support the examinations officer in the coordination of all KS4 exams including mocks;
* To assist with the coordination of all Post-‎16 exams including mocks, and end of year examinations - this includes the collection and distribution of exam papers and the assigning of invigilators;
* Assist with the production of Post-‎16 promotional materials and marketing events
* Any other tasks as deemed reasonably appropriate by line manager and fitting with skills and hours of work
Person

Personal Skills
* Working knowledge of school related software - iSAMs, IBIS, Managebac, is an advantage
* Ability to learn new software quickly, is essential
* Experience of and/or awareness of many if not all aspects of the role as described above

Own the WSO Mission Vision and Values
AGILE
* Be a learner
* Open-minded, creative, innovative
* Have a positive outlook and solution-focused mindset
* Propose, promote, and model new thinking and processes to evolve the role
* The ability to prioritise and to remain calm and focussed under pressure
HARDWORKING
* Possess drive, enthusiasm, determination, and boundless energy to improve the in-school experiences for students
* Good organisational and administrative skills
* Willingness to go the extra mile (on occasion) to do the job well
* Can follow, review and evolve systems to serve the key responsibilities
AUTHENTIC
* Promote and support the MISSION, VISION and VALUES of the Academy
* Knowledge and understanding of what constitutes high quality educational provision and how to deliver it within the Academy
* A strong understanding of the UK National, IBDP, IBCP Curricula
* The ability to gain the confidence of staff, students, and parents
EMPATHETIC
* Commitment to the welfare and achievement of the students in our care
* Actively listen to the team and incorporate their thinking / ideas / sentiments & perspectives where appropriate
INCLUSIVE
* The ability to collate and take account of the views of others as appropriate
* Champion every Post-‎16 pathway and every student's story
* Be mindful of the range of people they interact with, and act accordingly
COLLABORATIVE
* Work collaboratively with key staff to ensure whole-school needs and priorities are attended to
* Effective communication skills.
* Build and enhance the leadership and potential of others

Qualifications