The Role
This is a dual role as the CEO works with a great deal of self-sufficiency and
does not require intense full-time support, hence the PA role will also
support additional functions such as HR, Operations, Marketing and Finance
with administrative and event tasks. Ensuring regular 1:1 meetings with the
CEO are held to review and update any diary commitments and key priorities,
you will take ownership of his diary and provide full itineraries of travel
from cars and logistics to visa applications and hotel reservations on a
global scale. Document management for all meetings including up to Board
level, will also be part of the role and you will prepare all agendas, reports
and PowerPoint presentations as required. Maintaining a high level of
confidentiality at all times is essential. With regards to events, The PA will
play a key part in assisting with the Corporate Annual Sales Conference,
networking opportunities and dinners for the CEO and wider business
development teams. Given that you are an experienced candidate any suggestions
to improve efficiencies will be greatly supported by this approachable and
integrated team. The client is a well-established pharmaceutical organisation
that works with global partners from their MENA region headquarters in Dubai.
It is a great environment that fosters autonomy, self-motivation and team
spirit and for this reason many employees are long serving.
Requirements
We are seeking candidates with a minimum of 2 years exposure supporting those
at a senior Director or C- suite level, and who also possess a great team
spirit, events and organisational acumen and strong all round administrative
skills with MS Office including excel and PowerPoint. It is also expected that
you will degree educated.
About the company
Irwin & Dow is a boutique, business support and secretarial agency, founded in
2013 by Tracey Irwin. We offer bespoke, highly tailored recruitment solutions
to their clients; global, multi-national organisations and predominant local
businesses, as well as government entities and private UHNW individuals across
the UAE and wider GCC market. Tracey Irwin (Founder & Managing Director) has
lived in the region for over 25 years. A dedicated recruitment professional,
with over 15 years'. She has been privileged to be part of the UAE's emergence
into the global business hub that is has become today, assisting many
organizations establish their regional teams here. She is Recruitment &
Employment Confederation (REC) certified out of the UK, and both Tracey and
her team are committed to upholding best practice, world class recruitment
standards and providing outstanding service to clients and candidates.