Administrative Secretary / Office Manager

؜ - ؜Dubai ؜ -
Advertiser's site

Job details

We are currently looking for an Administrative Secretary / Office Manager for
one of our sister companies.


Job Responsibilities:



  • Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.

  • Attend meetings and keep minutes

  • Receive and screen phone calls and redirect them when appropriate

  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

  • Make travel arrangements for executives when necessary

  • Handle confidential documents ensuring they remain secure

  • Prepare invoices or financial statements and provide assistance in bookkeeping

  • Take part in budgeting and financing when necessary

  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

  • Maintain electronic and paper records ensuring information is organized and easily accessible

  • Conduct research and prepare presentations or reports as assigned

  • Renew and manage office licences / trade licenses third party contracts etc

  • Conduct market surveys and analysis time to time when asked to do so

  • Be an integral part of the company


Qualifications:



  • Bachelors or Masters Degree.

  • Formal qualification in a similar position

  • ‎3 years of experience as an Administrative Secretary would be advantageous

  • Advanced proficiency in managing documents, spreadsheets, and databases

  • Ability draft, edit or customise legal documents

  • Project management skills

  • Ability to liaise internally and externally on administrative matters

  • Exceptional filing, recordkeeping, and organizational skills

  • Excellent written and verbal communication skills.

  • Exceptional interpersonal skills and flexibility

  • Willingness to learn

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Job Summary

  • Advertiser: Eton Institute
  • Announcement date: 17/04/2023
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Job location: Dubai
  • Salary: -
  • Phone number: -
  • Email:

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