Team Assistant – Global Projects & Industry Solutions

Your tasks

General Description:
* Reporting to the Head of Global Projects & Industry Solutions (GPIS), Middle East and Africa
* The incumbent will be responsible for proactive and professional support in business projects and administration, ensuring high quality, efficient and effective secretarial and administrative support to the GPIS team.

Key Tasks
* Acting as the first point of contact for the team.
* Provides team assistance, operational and administrative support.
* Prepares business correspondences and presentations in a prompt manner.
* Provides secretarial functions which include answering calls and taking messages, and letters, maintain office records, etc.
* Managing calendar of appointments of the Head of GPIS MEA.
* Travel, flights, visa arrangements, hotel bookings for the GPIS team and its guests.
* Prepares expense claim reports and ensure a proper reimbursement process.
* Manages all administrative work related to the GPIS team.
* Maintain a secure and up to date filing system, ensuring total confidentiality for sensitive information.
* Organizes conferences and other team's meetings.
* Execute special projects as assigned
* Support the GPIS team with all file related tasks, pricing activities etc.
* Managing departmental processes and reminders.
* Maintains various reports.
* Continually looking for opportunities to develop and improve procedures to maximise team efficiencies.
* Market research on projects etc.
* Other tasks designated by the Head of Global Projects & Industry Solutions MEA.

Requirements

Qualifications and Experience required:
* Bachelor's degree or equivalent
* ‎3 - ‎5 years of experience in an (Team-) Assistant position
* Excellent command of English (verbal and written)
* Advanced computer literacy with excellent practical knowledge and skills in using a range of Microsoft software applications, including Word, Excel, Outlook, and PowerPoint
* Administrative experience, ability to multi-task, working without supervision, ability to prioritize and balance conflicting demands, using own initiative to resolve problems, and managing own workload within agreed deadlines.

Skills and Competencies:
* Competence to communicate and interact efficiently with people from multi-functional and diverse backgrounds
* Strong Organizational skills and the ability to understand detailed information
* Ability to communicate efficiently with senior management
* Good interpersonal skills
* Demonstrate a strong business awareness, thinks analytically and is skilled at identifying business opportunities and setting respective strategy.
* Ability to build and maintain productive working relationships with stakeholders, at all levels of the organization
* Excellent social skills, ambitious, flexible, straightforward, and independent
* Ability to work with employees from different departments
* A high degree of flexibility and versatility
* Ability to work both independently and collaboratively
* High level of integrity and approachability

Benefits

• Individual Development: With seminars, trainings, and further qualifications we offer our employees individual and long-term development and career opportunities on professional, project and management levels.


• Workplace Health Management: We take social responsibility for our employees. DB Schenker offers a comprehensive workplace health management with programs for health promotion and prevention.


• Working Atmosphere: As a team, we can achieve the best for our customers, employees, and the global community, therefore a pleasant working atmosphere is very important to us.

Our offer

At DB Schenker, you are part of a global logistics network that connects the
world. A network that enables you to actively shape your career and inspire
you to break new ground.
With more than ‎76,000 colleagues worldwide, we welcome diversity and grow with
the experiences, perspectives, and skills of each individual.
Together we are here to move.

Contact

Mia Lim
P&O Business Partner MEA

[email protected]