HR Assistant at SISD

HR Assistant at SISD
HR | Recruiting
Listed On: ‎22 March ‎2023
Expires On: ‎22 April ‎2023
Dubai
The Swiss International Scientific School in Dubai (SISD) is seeking an HR
Assistant, with a start date in June ‎2023.
About SISD
The Swiss International Scientific School in Dubai (SISD) is a leading
international day and boarding school where future generations are inspired to
become confident and enthusiastic lifelong learners, ready to embrace the
opportunities and challenges of a global world. Founded in ‎2015, our school
currently welcomes more than ‎1800 students of more than ‎70 different
nationalities on its cutting-edge campus, in the centre of Dubai.
From Pre-KG to Grade ‎12, SISD follows the full continuum International
Baccalaureate (IB) programme in three streams focusing on personalised
learning and the development of 21st century skills. Students choose between
the English with additional languages/STEAM stream or the bilingual English-
French/German streams. We pride ourselves on being a fully accredited IB
Continuum World School, offering the IB Primary Years Programme (PYP), IB
Middle Years Programme (MYP), IB Careers Programme (IB CP) and IB Diploma
Programme (DP).
Our personalised international curriculum offers an engaging learning
experience, the challenge of developing a real understanding of cultural
diversity and the support of a thriving international community. Our state of
the art, eco-friendly campus adjacent to Dubai creek, ensures that we can
offer a wide range of sporting and after school activities tailored to the
personal needs and preferences of every student.
Job Title: HR Assistant
Department: HR
Start Date: June ‎2023
Reports to: Head of HR
Job Scope:
To support the Head of HR in the provision of high quality, efficient day to-
day HR service for the school. Providing a timely, confidential, and efficient
HR administrative service, focusing on the following areas: safer recruitment,
recordkeeping processes are followed to meet current recruitment and
safeguarding regulations, HR records data management, HR administration,
employment documentation and compliance. The post holder is expected to work
with a high degree of accuracy, confidentiality, and attention to detail.
Main Duties and Responsibilities
The following duties are not shown in order of priority or frequency, nor is
the list comprehensive, but rather an indication of the type and level of
duties expected of the post.
* To be responsible for the Single Central Register for safer recruitment, recording pre-joiners, active employees and deleting leavers in a timely manner
* To obtain and check references against information provided on applicants' application forms and obtain information about any gaps in employment and academic history. Report findings to Head of HR.
* To conduct and record verification of references through telephone calls
* To provide all references to Section Heads, Heads of Dept and Line Mangers in a timely manner. Where references are outstanding to bring these to the attention of the Head of HR as soon as possible
* To conduct pre-employment checks as per safer recruitment policy
* To collaborate with the HR Officer and HR Senior Officer in setting induction timetable for new staff with HR, IT, Facilities and introduce new members of staff to the SLT
* To deliver as and when required the HR induction and onboarding session to new staff individually or in small group sessions before they start ensuring that they have read and signed all applicable policies and regulations and that all employees are aware of them and where they can access them
* To ensure that the staff list ('SISD team') on the school's website is reviewed and updated on a regular basis to reflect current role holders/roles/grade/designation
* To ensure in collaboration with the HR Officer and HR Senior Officer that all new staff bios and photographs are sent to the marketing dept for updating the school website
* To ensure in collaboration with HR Officer and HR Senior Officer that the full staff list of names, photos, designation, dates of birth, personal and work emails and contact numbers is distributed to the Principal, Principal PA, Section Heads, Section Heads secretaries and is updated as staff leave or join SISD during the academic year
* To be responsible for KHDA Teacher Licensing and ensuring that staff are actively participating in the process through regular reviews of the KHDA Educator Permit portal and engagement with academic staff
* To be responsible for medical insurance census, additions, and deletions to the school policy
* To maintain personnel files in an orderly, secure, and confidential manner, ensuring files are kept up to date and in line with data protection requirements. To carry out regular audits and maintenance of personnel files as required.
* To be a first point of contact for staff queries about routine employment matters, referring more complex issues to the Head of HR as appropriate
* To process information onto the HR database (HR PRO), to include staff details and changes, recruitment and employment checks, staff qualifications, start and leaving information, absence recording, staff training, probation review dates, etc.
* Follow up with line managers as appropriate
* To support the Head of HR with employee relations cases when required including general administration and being present at informal and formal meetings to take minutes
* To carry out general HR duties, such as producing standard and ad hoc letters and documents, general filing, archiving, and shredding
* To work in collaboration with the HR Officer, PRO and HR Senior Officer on any HR and recruitment matters as may be required
* To assume some of the responsibilities of the HR Officer , HR Senior Officer and PRO in their absence
* To carry out any other reasonable duties, as may be determined by the Head of HR.
* To be committed to the continuous improvement and review of current practices and procedures; making suggestions for revision where the need for change is indicated
* To maintain up to date awareness of current employment law and best practice issues
* To building good relationships with all employees (prospective and current) to provide proactive and customer-focused HR support
* To take part in such staff training as may be agreed
* To adhere to school policy on safeguarding and updating training as required.
Key Relationships
Internal: All Staff
External: KHDA, IB
Position Requirements
Education:
Degree Educated with a focus on HR or Business Administration
Experience:
* A minimum of ‎2-‎3 years' experience working within HR, preferably with recruitment experience
* Knowledge in general of HR office procedures, policies, and methods
* Experience of working in a school, college, or university
Competencies:
* A positive, flexible, 'can do' work ethic.
* Exceptional communication and organisational skills
* Strong collaboration skills to foster partnerships with all staff
* Calm and approachable manner
* Empathetic to the needs of all staff
* Excellent standards of personal presentation.
* Enjoyment of working in a positive, collaborative team environment with the values of honesty, integrity and mutual support at the core.
* Knowledge of Child Protection/Safeguarding
* An enthusiasm for engaging with diverse cultures tempered only with high levels of patience and adaptability
* Inter-culturally aware with well-developed interpersonal skills
* A sense of humour
Salary & Benefits: Competitive remuneration and benefits
Contract: Fixed Term contract
Application
Candidates are requested to submit ALL of the following documents:
* Cover letter of one page, explaining your strengths as a candidate and why you are interested in this position
* Current CV not to exceed two pages
* ‎3 professional references with current contact details (position, phone number and e-mail address) not older than ‎5 years. One must be your current or last Line Manager
Please send your application through the submission form below.
Due to the expected volume of applications, we will only contact those
applicants that are shortlisted for interview. We reserve the right to appoint
before the closing date.
We are committed to providing a safe and happy environment for all our
employees and in which our students can thrive and learn. We are committed to
safeguarding and promoting the welfare of all our employees and students. All
employees are subject to appropriate vetting procedures including satisfactory
criminal record checks from both country of residence/home country and any
other country of residence.