Executive Assistant-Associate

Description

At PwC, we measure success by our ability to create the value that our clients
and our people are looking for. Our reputation lies in building lasting
relationships with our clients and a focus on delivering value in all we do.
We 're a network of firms in ‎158 countries with more than ‎236,000 people who
are committed to delivering world-class capabilities and quality in assurance,
tax and advisory services.
Established in the region for ‎40 years, PwC Middle East employs over ‎4,200
people across ‎12 countries. Complementing our depth of industry expertise and
breadth of skills is our sound knowledge of local business environments across
the Middle East region. Our tailored solutions help our clients meet the
challenges and opportunities of doing business in the Middle East market and
beyond.
Line of Service
Industry/Sector
Specialism
Management Level
Associate
Job Description & Summary
A career in Administration and Secretarial Services, within Internal Firm
Services, will give you with the opportunity to provide administrative support
to PwC employees. You'll focus on using business software applications to
prepare reports, receiving and directing incoming calls or emails to the
appropriate parties, arranging business travel, tracking expenses, and
coordinating meeting arrangements.
Job Description
Financial
*
Expenses and Timesheets
* Coordinate and prepare monthly expenses claims and
fortnightly timesheet submissions for executives if required and
own expenses and timesheets by due dates using the firm's
system

Customer
*
Travel Bookings
* Organise business travel and accommodation bookings for
executives
* Maximise cost reduction opportunities through timely and
appropriate travel choices
* Liaise with travel approvals team to follow up on approvals
* Organise visas and taxi bookings as required
*
Meetings, conference calls and Webex
* Organise and coordinate logistics for both internal and external
meetings (boardroom bookings and refreshments)
* Prepare and send out the call information to all concerned
parties
* Organise conference calls as needed and maintain call record
for accounts purposes
*
Client relationships
* Develop good working relationships with executives via phone
and email communication

Internal Process
*
Partner and Executive general admin
* Develop understanding of PwC standards and formats
* Prepare documents when required i.e. presentations, proposals,
letters
* Ensure all documentation is filed in a systematic manner
* Assist fellow EAs when required and work collaboratively with ‎3 of ‎4 team members

Learning and Growth
*
Exercise confidentiality, discretion and personal sensitivity in all
aspects of the role
* Comply with PwC policies and procedures in all aspects of the role
* Build network of strong working relationships both internally and
externally
* Act as a key resource and liaison to other functional areas of the
business, building cross-functional relationships as needed
Education
* Bachelor 's degree - Preferred
Language
* Proficiency in spoken and written English, Arabic is an advantage
Overall Experience
* ‎1-‎2+ years experience in an administrative role
Specific Experience
* Experience with a professional services firm is an advantage
Knowledge and skills
* Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
* Good oral and written communication skills
* Good interpersonal skills and intrapersonal skills
* Must possess a professional telephone manner
* Demonstrated ability to work under pressure
* Demonstrated team player and dedication to provide high level of service
* Must possess a warm, friendly and professional demeanour
* Knowledge of administrative systems and processes
* Ability to use Google including G suite
* Must possess good keyboard skills (at least 55wpm)
Education
(if blank, degree and/or field of study not specified)
Degrees/Field of Study required:
Degrees/Field of Study preferred:
Certifications
(if blank, certifications not specified)
Required Skills
Optional Skills
Desired Languages
(If blank, desired languages not specified)
Travel Requirements
‎0%
Available for Work Visa Sponsorship?
Yes
Government Clearance Required?
Yes
Job Posting End Date

Job ID: 373783WD
Industry:
Service:
Grade: Associate
Location:
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