Legal Administrator

Job Description and Qualifications
Position: Legal Administrator
Reports to: Contracts Administrator
Department: Legal
Location: Jizan, Saudi Arabia
Purpose
JIGPC legal administrator is responsible for the successful daily operations
of the legal department. He/she acts as a liaison between the legal department
and administrators of other departments within the company. The role is
accountable for indexing and filing correspondence, creating case binders,
maintain files, format and file applications, administrative support,
arranging meetings and sending reminders, maintaining the legal department
calendar and sending reminders, data entry support, contracts administration,
assist in projects, maintain log for deadlines and sending reminders to
relevant legal department members.
Principal Accountabilities
* Transcribes and proofreads legal documents.
* Filing, organizing, scanning, copying, and transmitting legal documents
* Organizing legal department members ' schedules i.e., travel arrangements, meetings, and processing invoices
* Direct day-to-day office operations, provide administrative support for legal services, and enforce office procedures.
* Communicate across departments ensuring contracts for office equipment, software, hardware, and office supplies are up to date
* Organize meetings and events, which may occur off-site.
* Tracking documents for execution
* Build and manage the database for contracts, NDAs and other types of documents as requested
* Maintaining a policy/procedure library on SharePoint
* Ensuring policies/procedures are duly approved before posting
* Maintain a schedule to regularly review and update policies/procedures
* Maintain a library of corporate filings
* Supporting the Contracts Administrator in liaising with Board Managers' and Committee Members' assistants to arrange for quarterly scheduled (and special) meetings, and in updating the General Counsel, CEO and CFO on the meetings' attendance arrangements.
* Supporting the Contracts Administrator in following up with Board Managers' and Committee Members' assistants for the signing of resolutions and minutes of meeting, and updating the General Counsel, CEO and CFO accordingly.
* Supporting the Contracts Administrator in following up with colleagues within the Company on the renewals of regulatory permits/filings, and maintain database.
* Supporting the Contracts Administrator in maintaining a database of all signed Board and Committees' resolutions and minutes of meeting.
* Supporting the Contracts Administrator in assisting the General Counsel, CEO and CFO in the preparation of the agendas of upcoming Board and Committee meetings, and maintaining relevant records.

Minimum Requirements and Qualifications
* Bachelor 's degree.
* Must possess a minimum of ‎3 years of experience in legal administration
* Punctual, reliable and must have strong communication skill
* Able to work in a team and produce quality output under tight deadlines
* Strong verbal and oral communication skills, both in Arabic and English
* Self-motivated and strong analytical skills
* Attention to detail, prioritization skill and time management
* Quick learner with a positive attitude
* Maintain a strong relationship with key groups
* Motivational and communication skill
* Proficient handling Microsoft office skill, word, excel, and PowerPoint
* High level of diplomacy and tact ensuring confidentiality of information
* Able to plan to organize schedule and budget productively
Req No.
41379BR
Employment Status
Full Time
Organization
Middle East, Egypt & Turkey
Business Sector / Division
MEIET Corporate
Region
Middle East, Egypt, Turkey (MEET)
Country
Saudi Arabia