Job Description:*
Due to the acceleration and intensity of the Jazan City for Primary &
Downstream Industries (JCPDI), on the Red Sea Coast of Saudi Arabia, Saudi
Arabian Parsons Limited (SAPL) are looking to appoint a Technical
**Document Control & Administration Specialist within the Environmental
Protection & Control Department (EPCD).
The Technical Document Control & Administration Specialist will assist the
Director / Section Manager / Engineers of the Environmental Department to
ensure the effective operations of the Department Office, providing technical
support on packages submittals, improving files system and electronic
controlling process.
Reporting to the Director of EPCD, the role will assist in the coordination of
the Environmental Department technical aspects and will Interface directly
with Environmental Department staff and other Program Departments on EPCD work
related matters.
Specific duties and responsibilities will include:
* Technical Document Control and Administration across the Department including Maintain environmental electronic drawings log and monitoring the schedules and regular updates of drawing tracks.
* Assist in management matters and supporting activities of the Director, Sections Managers and Engineers of the Environmental Department, particularly in relation to the packages, correspondences, and progress reports.
* Assist in the reviews and advise the Team on procedures, including reviewing of the documents and reports and to ensure that the standards are met.
* Assist with the Environmental Department official documentations and correspondence systems and process receiving and dispatching log.
* Liaison with other JCPDI Departments and Divisions.
* Perform technical support for the Director / Manager / Section Managers and Engineers.
* Perform any other duties as directed by the Director / Manager of the Environmental Department.
The successful applicant will work closely with the EPCD Leadership and play a
key part in the overall functionality and success of the Department. Whilst
the overall SAPL Team at JCPDI is huge this is a relatively small department
in terms of personnel but with a very big role to play on the Program. Key
qualities that any applicants must possess is teamwork and flexibility -
willing to go beyond the key duties become an integral member of this team.
In addition, applicants must possess the following credentials, qualifications
and experience:
* Bachelor's Degree in Business Administration, IT or other related field
* Have a minimum of 8 years of support to Projects, Environmental, Engineering or Construction activities.
* Possess in-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments through the CTS system.
* Knowledge of using job related software and systems (EDMS unifier, Aconex…etc.). Applicants with exposure to MORASALATH (Saudi Royal Commission DC System) will be preferred
* Must have experience in preparing reports, power point presentations and technical support.
* Must have strong communication skills in English Language, writing and speaking.
* Arabic language skills are preferred but not mandatory.
* Candidate should have strong Technical Office / Document Management software background and must be computer literate in MS Word, Excel, Outlook and PowerPoint.
* Candidate must be detailed oriented, with strong analytical skills and time management.
Minimum Clearance Required to Start:*
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.