To Provide Admin and Supervisory support for operational activities of the
site HR and Admin section. Enhance systems and procedures to improve the
operating quality and efficiency of the department. Assist in the supporting
staff in accordance with relevant company policies and procedures. Support
recruitment and processing of staff and trainees. Ensure that all HR and
Administrative staff records are kept up to date. Focal point for all staff
issues and complaints. Support Line Managers and Supervisors with performance
reviews and staff related issues.
KEY ACCOUNTABILITIES:
* Analyse and document business processes and problems. Enhance solutions to enhance efficiencies
* Assist line managers in the supervision of staff in accordance with Division/dept Communication Matrix and support the employee performance reviews
* Support recruitment and processing of staff and trainees
* Schedule and conduct site HR meetings and responsible to meet site HR and admin KPIs and objectives.
* Maintain all personnel records at a high level of confidentiality and Ensure the processing of all new employees, Update employee's file to cope with official documents requirement
* Communicate with Supervisors, Managers, on Department operations and follow-up latest issues and Labour Law amendments
* Oversee and support the processing of all new employees.
* Organize site inductions and refreshers for new and existing employees as per the competency and training requirements matrix.
* Ensure aspects identified are monitored and operational controls are followed
* Report deviations in Integrated Management System
* Reporting of emergencies and incidents and near misses
* Assist line managers in the effective resource utilization
* Conduct and manage all matters relating to office leasing, including coordinating with brokers, searching for the right space, negotiating with landlords, monitoring the maintenance etc., to ensure the office leasing is as per ACWA NOMAC's standards
* Supervise the activities related to the processing of employees' visas, renewals, Iqamas, work permits, licenses and other government-related documentation for NOMAC in KSA / respective Country to ensure compliance with NOMAC's policies and local regulations.
* Adhere to all relevant organisational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner.
* Contribute in the identification and implementation of change initiatives, programmes and projects in line with the organisation's standards.
* Adhere to all relevant health, safety, security and environmental procedures, instructions and controls so that the safety of employees and environmental compliance can be guaranteed.
* Perform any other duties which the line manager may require to be carried out.
Business, administration or Economy
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