Long Description Job Summary
The Sr. Administration Officer is responsible for providing executive
secretarial and administrative support to Management in coordination with
Manager Administration & Business Development and Sr. Commercial Manager such
as preparation of corporate sales contracts, sales letters etc to ensure that
services are provided in an effective and efficient manner.
Job Responsibilities
Providing support as defined to Management and team including word processing,
secretarial and administrative support to the team
Receive, direct and relay telephone messages to GM on a daily basis.
Maintain the general filing system and file all correspondences in its
respective segregated files
Providing Managing Calendar/schedule/coordinating meetings and writing and
communicating minutes of meetings, business memos and circulations.
Coordinate with concerned Departments in the issuance of ticketing etc of
General Manager’s VIP clients
Facilitate Manager Administration in HR, GS related, Facilities and other
related activities such as raising RAF’s, following up on visas and residency
of staff, raising Maintenance work order requests and ATA Principals (such as
AMEX) activities relating to the GSA contract obligation.
Prepare sales contracts and sales letters in coordination with Sr. Commercial
Manager and Sales Executive
Ensure track record of follow up activities falling under HR and GS are logged
and updated at all times and if any issues are raised, to bring it to the
attention of Manager Administration for resolution. .
Undertake timely renewal of all relevant licenses such as IATA license,
Commercial license, Signboard and Fire License, so as to ensure fines are not
levied.
Regularly order stationery and refreshment stock and arrange distribute to
locations as well as maintain adequate inventory of office supplies, such as
printer cartridges.
Follow up travel arrangements of GM’s clients, including VIP and CIP clients
in coordination with Manager Tours and Manager Corporate Sales
Maintain data base of all Airline and key Travel Agent contacts in the
industry. Distribute seasonal greetings to the key contacts as appropriate.
Facilitate staff in their personnel documentation such as visiting cards,
passport withdrawals, salary certificates.
Handle the administrative tasks in the absence of Manager Administration and
Business Development and coordinate with him as required.
Candidate Requirements
Solid interpersonal skills with the ability to work independently and within a
team environment
Problem solving Skill
Should be honest and trustworthy, flexible, demonstrate sound work ethics.
Education High School / Diploma Bachelor’s Degree
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Long Description Job Summary The Sr. Administration Officer is responsible for providing administrative support to ensure that services are provided in an effective and efficient manner. Job Responsibilities Providing support as defined to Management and team including word processing, secret…
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